About Us
CapitaLand Group (CapitaLand) is one of Asia’s largest diversified real estate groups. Headquartered in Singapore, CapitaLand’s portfolio spans across diversified real estate classes which include integrated developments, retail, office, lodging, residential and new economy sectors such as business parks, industrial, logistics and data centres. With a presence across more than 250 cities in over 30 countries, the Group focuses on Singapore and China as its core markets, while it continues to expand in markets such as India, Vietnam, Australia, Europe and the USA.
The Job
You will be reporting to one of the team leads of the Group Administration department and support the general office administration duties of CapitaLand. This role is on a 2-year contract.
Responsibilities
- Support the Group Administration team in general office administration
- Support the Fixed Assets (FA) Inventorising & Reconciliation, budgeting and monitoring of expenses for all business units
- Oversee the renewal of IAR / PL / PI insurance for corporate offices / IT facilities
- Liaise with vendors and other stakeholders for procurement of office collaterals and be responsible for the procurement process (raising of PRs / POs and invoice processing)
- Support staff onboarding (new/transfers/attachments) and staff exits
- Assists in room / visitor bookings and generate system reports for trending monitoring etc.
- Assist in Business Continuity Planning (BCP) and Environment, Health and Safety (EHS) documentation
- Assist Facilities Management team in projects such as coordinating with various depts for office A&A works, renovation for new offices, logistics coordination etc.
- Backup covers for reception duties and crown related coordination
Requirements
- Minimum Diploma in any discipline
- At least 2 years of relevant working experience in Office Admin environment
- Proficient in Microsoft Office applications
- Knowledge of SAP will be advantageous
- Meticulous, well-organized, self-motivated and willingness to learn
- Possess good interpersonal, communication and follow up skills.
- Team player and able to work independently
Benefits
- Comprehensive medical coverage for self
- Training and development opportunities
- Subsidised rates at Ascott serviced residences
- Strong advocate of staff volunteerism
- Wellness programmes
Closing Statement
At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.
