Financial Analyst/Asset Inventory Control Specialist 1 (250008ZU)
Organization
: Administrative Services
Agency Contact Name and Information: Mark Rider, Mark.Rider@das.ohio.gov
Unposting Date
: Dec 11, 2025, 4:59:00 AM
Work Location
:
General Services Center
4200 Surface Road 1st Floor
Columbus 43228-1313
Primary Location
: United States of America-OHIO-Franklin County-Columbus
Compensation: $25.77 - $33.52
Schedule
: Full-time
Work Hours: 7:30am - 4:00pm
Classified Indicator: Classified
Union: OCSEA
Primary Job Skill
: Accounting and Finance
Technical Skills: Bookkeeping, Inventory Control
Professional Skills: Organizing and Planning, Time Management, Verbal Communication, Written Communication
Agency Overview
About Us:
The Ohio Department of Administrative Services (DAS) takes great pride in its work to support the priorities of the DeWine-Tressel administration to ease access for those doing business with the state, secure state data and technology resources, and create efficiencies for our state government partners while keeping costs in check.
DAS is the engine of state government, providing innovative solutions and supporting the efficient operation of state agencies, boards, and commissions. DAS program areas serve our Ohio government customers, who in turn directly serve the interests of Ohioans. We help procure goods and services, deliver information technology and mail, recruit and train personnel, promote equal access to the state workforce, lease and manage office space, process payroll, print publications, and perform a variety of other services.
The Office of Finance provides budget, fiscal, financial reporting, DAS asset management, compliance and audit management, finance policy and financial information services to the operating divisions of the agency.
The Financial Management Unit handles all functions related to State-Wide Cost Allocation Plan/disbursements, financial reporting, finance policy, audit oversight, allotment development, budget development, budget operations and rate management. Additional responsibilities extend to day-to-day budget analysis support and special project/scenario development. The Fiscal Operations Unit coordinates inventory and asset management, accounts payable and accounts receivable responsibilities in addition to procurement activity and operations related for all DAS divisions.
Job Description
Works under the general direction of Department of Administrative Services (DAS), Administrative Support Division (ASD), Office of Finance (OF), Financial Reporting Unit Supervisor to:
- Inspect, record, distribute, coordinate, & maintain asset inventory for the following DAS divisions: OIT, ASD, General Services, Human Resources; receives, inspect, record & distribute assets based on OF-Asset Mgt Supervisor’s direction & provide information if the assets received for these divisions do not meet purchase specifications; assign asset number & tags all acquired assets; obtain purchase orders, invoices & vouchers relating to asset acquisitions from Ohio Administrative Knowledge System (OAKS) & OF- Procurement files, & analyze information in order to set up asset records; operate personal computer to perform all asset additions, retirements, transfers, & cost adjustment transactions in OAKS Asset Management module (AM); verify accuracy of asset information in OAKS AM (e.g., funding information, asset Profile ID, asset cost, asset custodian, asset activity dates, asset useful life). Prepare internal asset logs; maintain complete & accurate files of all asset transactions & supporting documentation. Track movement of equipment in DAS storage rooms; check out & ensure the return of shared equipment. Operates motor vehicle to travel to various in & out of state locations to inspect & physically inventory equipment.
- Perform physical inventory of assets on a biennial basis, to include confirming the physical existence, physical condition & continued use of assets that are recorded in OAKS AM; verifying ownership of assets found but not recorded in OAKS AM; performing due diligence research on missing assets; completing spreadsheets & schedules to document completion of the physical inventory.
- Employee is subject to an alternative schedule with periodic adjustments to accommodate travel requirements for customers.
Facilitate division’s asset movement by serving as point-of-contact & liaison between movers & division staff during relocations of offices/units/divisions; assist in ensuring the safe transport, completeness & accuracy of asset transfers & recording from one location to another.
- Monitor assigned divisions’ asset movement & activities in coordination with the asset custodian & division management (e.g., may lift, push, pull or move up to 30 lbs.); coordinate salvage disposal of surplus, obsolete & worn out assets upon approval by OF-Asset Supervisor & division management (e.g., schedule salvage pick-ups, complete Surplus Property Turn-In form) & obtain approval for surplus method & submission of surplus form & surplus assets to DAS State Surplus.
- Works on special assignments & performs other related miscellaneous duties: attends meetings; participates in training sessions & educational seminars; assists in preparation & updating of DAS asset management policies & procedures & other written memorandums.
- Assists agency manager in completion of Statewide Allocation Plan (SWCAP) with regard to assets & depreciation reporting requirements & updates; assists with preparing the annual inventory certification. Examine &/or analyzes accounting records, financial statements or other financial reports spreadsheets for example OAKS Payable (AP) to Asset Mgt (AM) comparison report to ensure all records are set up & all information is correct (e.g., Chartfields, cost, useful life, etc.). Assist with COPS reporting & asset entry. All other financial reporting as requested.
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
- Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
- Or 12 mos. exp. as Financial Associate, 66561.
- Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.
Job Skills: Accounting and Finance
Supplemental Information
- This position requires some travel around the state every week or two, but incumbent will be home every night. Can be on your feet for periods at a time.*
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
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