State of Ohio

Inventory Control/Mailroom Specialist (Inventory Control Specialist 1) (250008EO)

Organization

: Insurance

Agency Contact Name and Information: Kim Lowry 614-644-2681

Unposting Date

: Ongoing

Work Location

:

50 W Town St

50 West Town Street Suite 300

Columbus 43215

Primary Location

: United States of America-OHIO-Franklin County-Columbus

Compensation: 21.19

Schedule

: Full-time

Work Hours: 8am To 5pm Monday - Friday

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill

: Records Management

Technical Skills: Basic Documentation, Customer Service, Equipment Operations, Operational and Administrative Support, Purchasing, Stores, Inventory

Professional Skills: Customer Focus, Organizing and Planning, Teamwork

Agency Overview

About Us:

The Ohio Department of Insurance (ODI) was established in 1872 as an agency charged with overseeing insurance regulations, enforcing statutes mandating consumer protections, educating consumers, and fostering the stability of insurance markets in Ohio.

Today, the mission of the Ohio Department of Insurance is to provide consumer protection through education and fair but vigilant regulation while promoting a stable and competitive environment for insurers.

Please visit our website Department of Insurance and also find us on LinkedIn.

Job Description

Working Title: Inventory Control/Mailroom Specialist

Classification: Inventory Control Specialist 1

Position Summary:

We are looking for a detail-oriented and organized Inventory Control/Mailroom Specialist to manage, track, and maintain accurate records of inventory levels within the Department. This role is responsible for conducting regular inventory audits, reconciling discrepancies, and ensuring inventory accuracy to support mailroom operations. The ideal candidate will bring strong attention to detail, organizational skills, and experience working in a mailroom or administrative support setting. This position reports daily from 8:00am-5:00pm in office to 50 West Town Street, Columbus, Ohio 43215.

Responsibilities and Duties:

• Maintain and update inventory records in the Ohio Administrative Knowledge System (OAKS-FIN).
• Assign inventory numbers and tag all incoming assets and equipment.
• Conduct physical inventories of equipment and supplies; reconcile with fixed asset ledger.
• Submit asset transaction forms (additions, deletions, transfers) to the Department of Administrative Services (DAS).
• Prepare and compile inventory reports and summaries to support operational and compliance needs.
• Assist with managing storeroom inventory systems and support purchase order processing, including coordination with accounts payable.
• Make authorized purchases using the state payment card; maintain accurate transaction logs and reconcile with finance staff.
• Coordinate assignment, inspection, and maintenance of fleet vehicles; maintain detailed vehicle usage and service records.
• Receive, inspect, verify deliveries; match packing slips to orders and report any discrepancies or damages.
• Maintain accurate records of all incoming and outgoing equipment and supplies.
• Transport equipment to and from State Surplus; assist with mail and supply deliveries across departmental divisions.
• Operate and maintain safety procedures for equipment such as electric dock lifts and envelope folders.
• Ability to lift and carry 50 pounds.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

9 mos. trg. or 9 mos. exp. in inventory control.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management

Supplemental Information

Application Procedures:

When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

Status of Posted Positions:

You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details. Questions about the position not pertaining to your application status can be directed to: Kim Lowry @ 614-644-2681.

Applicants must be currently authorized to work in the United States on a full-time basis.

Reasonable Accommodation: ODI does not discriminate on the basis of disability in its hiring or employment practices and complies with the ADA employment regulations. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the agency Human Resource Offices’ ADA Coordinator, Andrew Skal, by emailing Andrew.Skal@insurance.ohio.gov or calling 614-644-3264. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to participate in a structured interview.

Background Check Information:

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

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