Job Description

Position

People Coordinator Intern

Department

Human Resources

Reports to

HRBP

Stand-in

People Business Partner

Overall purpose and objectives

Providing administrative support to People Director and People Business Partner in all activities throughout the employee lifecycle including recruitment, day-to-day requirements and implementation of different initiatives.

Main tasks and duties

• Maintaining up-to-date employee records. Completing the audit process and requesting missing documents, ensuring all the employee files are completed.
• Creating employment letters such as salary increase, promotion and confirmation of employment letters.
• Following-up on contracts, agreements and appraisals, and obtaining signatures.
• Ensuring that colleagues are trained in using the holiday booking system and answering absence related queries.
• Running monthly probation reports and following up with managers.
• Assisting the Talent Acquisition team with managing the interview booking process, scheduling remote/on-site interviews for candidates, when required. Preparing welcome packs for new joiners.
• Managing the People Team Inbox
• Working on organizational charts.
• Be involved in creating presentations and communications.
• Administrative support to regional HR projects and assisting with rolling-out global HR initiatives.
• Covering reception during regular Office Management team meetings and ad-hoc as necessary.

Further tasks

• Working on international HR projects

General requirements

• Ongoing university studies preferably in business administration (ideally with specialization in HRM) or studying towards professional qualifications in HR
• Willing to commit up to five days a week for a period of at least 6 months (preferably a year)
• Strong interest in generalist HR and developing a career within the HR field
• Some professional experience in the HR field serves as an advantage
• Open proactive and positive personality with initiative.
• Great organisational skills
• Excellent MS-Office knowledge
• Excellent communication skills and command of the English language
• Proficiency in French is a plus

Work environment

Primarily in an office environment.