Washington State

Description

Accounts Payable Principal Assistant, Fiscal Analyst 4 (FA4)

Recruitment #2025-7-4912

Full-time, Permanent, Represented position

Location: Natural Resources Building- Olympia, WA

Work Hours flexibility may be available and considered

Salary: $5,398.00 - $7,254.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 7/10/25. It is in your best interest to submit materials as soon as possible.

Want to join something GREAT and make a difference?

Are you interested in a career in accounting at the Washington State Department of Natural Resources (DNR)? DNR has a Fiscal Analyst 4, Accounts Payable Principal Assistant position opening within our Office of Finance, Budget, and Economics. Do you enjoy performing professional-level financial review and analysis of accounting, auditing, and correction of fiscal data in accordance with generally accepted accounting principles (GAAP), governmental accounting standards (GASB), auditing requirements, statutes (RCW and WAC), and Office of Financial Management (OFM) policies in the State Administrative and Accounting Manual (SAAM)? If so, one of these jobs may be for you. This position serves as the Principal Assistant to the Accounts Payable Supervisor in the Office of Finance, Budget & Economics (OFBE). This position is responsible for the Accounts Payable unit in the Supervisor’s absence, as well as directly supervising 2 Fiscal Specialists. This position requires analyzing and interpreting reports produced by the department’s reporting system (Data Mart), the Agency Financial Reporting System (AFRS), the agency’s payable system (FES), and the agency’s receivables system (NaturE). This position is also responsible for reconciliations, corrections, payment approval, and fiscal year-end activities.

Duties

Responsibilities:

• Assist the Accounts Payable Supervisor in managing the day-to-day accounts payable workload, ensuring achievement of performance measures.
• Ensures compliance with fiscal policies and procedures issued by Finance, responsible for agency-wide support functions.
• Train staff on processing procedures and update business process procedures as needed. Assigns, instructs, and checks the work of co-workers.
• Assist staff as needed by answering questions and providing guidance.
• Approves and releases batches by verifying that all OFM requirements are met and coding is correct.
• Performs specialized accounting activities in an accounts payable system (FES). Such as testing program changes. Performs complex analysis on expense transactions and prepares journal vouchers to correct funds, general ledgers, and other expense-related coding for accounts payable and the Asset & Equipment fund.
• Monthly general ledger reconciliations for assigned liability general ledger accounts. Compare ledger balances to subsidiary records, perform complex analyses to identify discrepancies, and apply independent judgment to follow up and resolve discrepancies.
• Maintain or develop Excel spreadsheets used to upload into FES or as tools to track information as changes occur or when co-workers have issues with them.
• Establishes encumbrances for the Wildfire Division/Regions fire program costs using information provided by Wildfire Division fiscal staff.
• Assist the Accounts Payable Supervisor in managing the fiscal year/biennium close by performing various tasks as needed.
• Monitor and reconcile, analyze, and interpret accrued assets and liabilities. Reconcile financial information between intra- (due to/from other funds) and inter-agency (due to other agencies) accrual information recorded in DNR’s FES and Nature systems, and OFM financial systems. Follow up with the responsible staff to resolve discrepancies between systems. Prepare Journal Vouchers for required AFRS adjustments. Liquidate encumbrances. Prepare, maintain & liquidate accruals.
• Miscellaneous tasks to support the unit and to assist the Accounts Payable Supervisor.
• Prepare materials and assist in delivering training to the region/division fiscal staff. Represent the Office of Finance during monthly regional fiscal analyst conference calls. Assist the Office of Finance staff in performing research as necessary during financial audits. Train agency staff as needed on Accounts Payable processes. Update business process procedures as needed. Act as backup to unit members, to include, but not limited to:
• Assist with: Unclaimed Property – Maintain unclaimed property file when warrants are canceled and cannot be reissued. Annually, file the necessary unclaimed property documents with the Department of Revenue.
• 1099 Processing and Maintenance – Processing of 1099s is completed during the first three weeks of January, with the final product mailed to the taxpayers by the last Friday of January. Maintaining the vendor files accurately throughout the year and running monthly AFRS reports, and reconciling are necessary steps for reporting to the IRS at year-end. This is completed by analyzing the payment records to see if they are 1099 reportable.

Qualifications

Required Qualifications:

• Three (3) years of relevant professional experience.
• Fifteen (15) course credit hours of accounting, auditing, or budgeting.
• Advanced knowledge of accounting principles with experience in accounts payable.
• Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
• Experience analyzing and reconciling general ledgers.
• Knowledge of generally accepted accounting principles.
• Ability to be focused and to prioritize work to meet inflexible deadlines while dealing with constant interruptions.
• Ability to maintain high levels of accuracy with a heavy workload, applying attention to detail in everyday tasks.
• Consistent ability to effectively and respectfully communicate with co-workers and diverse clientele.
• Strong interpersonal relationship skills.
• Strong analytical skills.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• This position is located in the Natural Resource Building in an open cubicle space.
• The typical work schedule is Mon-Fri 0800-1630 (alternative work schedule may be available).
• Infrequent travel to region offices may be required.

Desired Qualifications:

• Bachelor’s degree in accounting or a related field.
• Knowledge of state receivables and payable processes and procedures.
• Experience with AFRS, Enterprise, and Webi Reports.
• Experience with FES and NATURE.
• Advanced experience and proficiency using Microsoft Office Excel & Word.
• Experience in Accounts Receivable.
• Experience in Asset & Equipment Accounting.

Don’t let doubts stop you from applying for this position. If you have any questions about the required qualifications or how your experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply!

Supplemental Information

Application Requirements: Failure to provide the listed documents may result in disqualification. If you have questions or difficulty attaching these documents, please contact dnrrecruiting@dnr.wa.gov.

• Apply online at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications for the position and the position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: 3-5 professional references with current telephone numbers, to include your 2 most recent supervisors. You may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Attach a copy of your unofficial or official transcripts. If you have questions regarding attaching this document, please contact dnrrecruiting@dnr.wa.gov. If you do not attach a copy of your transcript, your application will not move forward in the application process.
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions? Please contact Danny Massey at Danny.Massey@dnr.wa.gov / (360) 902-1255 or email us at DNRrecruiting@dnr.wa.gov.

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR).

At DNR, we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.

Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.

Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.

Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:

This recruitment may be extended and used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference, please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your Social Security number before attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing, or completing your application, call 360-664-1960 or 1-877-664-1960 or email CareersHelp@des.wa.gov.

Check us out on: DNR’s website | Facebook | Twitter | Instagram | YouTube | WordPress

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

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