Seattle University

Accounts Payable & Procurement Manager

FLSA Status: Exempt

Market Reference Range (MRR): 14

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Summary:

Seattle University has an exciting, dynamic opportunity for an Accounts Payable & Procurement Manager to join our community. Under the general direction of the Associate Controller, this position manages payable and procurement processes by supervising University payment systems and processing, and maintain vendor records and relations.

Essential Job Functions:

• Manage the daily operations of the payable and procurement functions to ensure that the material and service requirements of the University are met in a timely, efficient, effective and ethical manner.
• Manages the process for reviewing payment requests and expense reports to ensure accuracy and compliance with University policies.
• Audits all invoices for compliance with University payment and procurement requirements.
• Reviews for appropriate sales tax and applies use tax if necessary.
• Evaluates the financial coding of invoices to ensure that the proper general ledger accounts were charged.
• Coordinates the accurate preparation and processing of the weekly check runs.
• Reconciles accounts payable per the general ledger to the payables systems to ensure that transactions are entered into the University financial system correctly.
• Prepares journal entries for corrections of errors, electronic payments, and accruals for expense recognition in accordance with GAAP.
• Ensures maintenance of the Accounts Payable & Procurement systems:

1. Manages the University ProCard program, issuing cards and monitoring compliance with use and reporting requirements.
2. Oversees the Egencia travel account
3. Administers the Chrome River expense reporting system and ensure timely report processing.
4. Ensures maintenance of the Jaggaer eProcurement software

• Serves as the primary contact for Accounts Payable & Procurement questions, recommendations, and issues.
• Assist faculty and staff with complex or non-routine purchases as necessary.
• Provide policy and procedural information and training to the campus constituents to facilitate their efforts to achieve the mission of the University in a compliant manner.
• Oversee training and instruction to personnel throughout the University community to provide direction as it relates to payment and procurement policies and procedures,
• Prepare and manage coordination/production of all reports and presentations as required.
• Perform other duties as required.

Qualifications

• Associates degree and three or more years accounting or bookkeeping experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Experience in RFP processes
• Must be able to handle stressful situations and be a strong leader for the department.
• Must possess strong verbal and written communication skills.
• Must be able to work well with a diverse group of individuals.
• Strong technical and computer skills required with highly developed attention to detail.
• Ability to effectively manage deadlines and multiple priorities.
• Must possess the ability and willingness to learn and grow in this position.
• The candidate must be competent in the following: MS Word, MS Excel, MS Windows, MS Outlook and Internet Explorer.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in business, finance or related field from an accredited college or university.
• Higher education experience.
• Experience with Workday software

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: 100000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university’s discretion.