Requisition 202500167S
Title Administrative Coordinator II - Dean's Office Coordinator
FLSA status Non-Exempt
Hiring Salary
This position is a pay grade 10. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category Technical/Para-Professional
Department College of Osteopathic Medicine
Division Division of Academic Affairs
Open Date 06/06/2025
Open Until Filled Yes
Educational and Experience Requirement
Bachelor’s degree in a related field. Three years of relevant administrative assistant or coordinator experience or experience in a related field / office environment. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs advanced administrative coordinator duties for SHSU-College of Osteopathic Medicine Dean’s Office.
Primary Responsibilities
Performs advanced administrative coordinator duties, which require the ability to perform work of considerable complexity, involving working independently towards general results, devising new work methods, interpreting policy, or meeting new conditions necessitating a high degree of ingenuity, initiative, and discretion. Serves as the assistant to the Director of Operations at COM to support and assist with Dean’s Office initiatives, activities, programs, facility needs, and special projects. Manages all appointments and calendars for the Dean’s Office, including meetings with faculty, staff, students, and external visitors. Plans and coordinates Dean’s Office-driven events, such as supporting the Dean’s Office coordination of COCA accreditation site visits and organizing executive meetings with internal and external stakeholders, which includes arranging travel, hotel arrangements, and on-site catering. Arranges Dean’s office travel and guest/visitor travel arrangements, including filing travel pre-approvals and reconciling travel expense reports. Responsible for ordering supplies for the Dean’s Office Boardroom and resource rooms. Conducts building walkthroughs to report and schedule maintenance requests, services, and work orders. Facilitates building repair projects under the supervision of the Director of Operations. Monitors project timelines, identifies issues, and makes suggestions to improve processes. Supports meetings, organizes materials, and takes minutes. Assists visitors as needed. Prepares, reviews, revises, and distributes documents and correspondence. Handles P-Card purchases, monitors expenses, and runs and keeps reports of expenditures, travel, and other transactions at the college level. Works closely with Procurement to expedite outside contracted projects through Facilities and IT@Sam. Conducts yearly building inventory verification with the Office of Property and the College of Osteopathic Medicine departments. Coordinates purchases, files inventory, and records archival in accordance with records retention policies. Applies detailed knowledge of university infrastructure, policies, and procedures. Provides departmental or University information to students, departments, and staff. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time Full Time
Position Number
Quicklink https://shsu.peopleadmin.com/postings/43750
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
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