Requisition 202500127S
Title Administrative Associate II - COE Admissions Associate (Full Time, Temporary)
FLSA status Non-Exempt
Hiring Salary
This position is a pay grade 06. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
This is a full-time, temporary, benefits eligible, expected to end on or before 8/31/2025.
Occupational Category Technical/Para-Professional
Department Office of the Dean - College of Education
Division Division of Academic Affairs
Open Date 04/30/2025
Open Until Filled Yes
Educational and Experience Requirement
Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. Bachelor’s Degree in a related field with records and data analysis in an educational environment preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs advanced administrative assistant duties for the Office of the Dean for the College of Education.
Primary Responsibilities
Performs advanced administrative assistant duties including but not limited to organization review and verification of academic data for teacher candidates or school professional candidates. Plans, organizes, facilitates, and communicates expectations for admissions, completion of initial teacher certification programs. Knowledge and understanding of Microsoft Excel and student data management systems. Collects, organizes, and disseminates Educator Preparation Program (EPP) student cohort data to the College of Education, State, and National reporting agencies. Is knowledgeable about the Texas Education Agency (TEA) requirements for admission to the EPP for initial certification and advanced programs in the SHSU EPP. Supports graduate program admissions in the College of Education graduate programs as part of the COE Admissions team. Utilizes multiple methods of effective communication to convey program expectations to all stakeholders. Works closely with the education advisors, graduate and undergraduate, the certification officer and assessment department, as an integral part of Education Preparation Services. Manages and organizes spreadsheets and large quantities of data. Performs other related duties as assigned.
Other Specifications
Position requires the use of good judgment, sound reasoning to solve problems, and attention to detail. Serious consequences or loss may result from poor judgment. Requires a general knowledge of standard office functions. Requires knowledge of procedures and practices. Must be able to use standard office software, apply policies and procedures, and solve routine problems of a repetitive nature. Requires the ability to establish congenial work relationships, provide quality service to students, and work collaboratively with staff in the College of Education and other departments of the university. Proficiency in effective communication of university policies and procedures with students, programs, various stakeholders, and the University.
This is a full-time, temporary, benefits eligible, expected to end on or before 8/31/2025.
Full Time Part Time Full Time Temporary
Position Number
Quicklink https://shsu.peopleadmin.com/postings/43394
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
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