Bexar County

Summary

Under general supervision, is responsible for providing clerical support to the Accounts Payable department. Also is responsible for processing and scanning accounts payable invoices and vouchers. 

Duties and Responsibilities

• Enters and updates data utilizing spreadsheet or database applications
• Reviews Accounts Payable electronic correspondence and distributes invoices accordingly
• Data entry for Accounts Payable to include entering, scanning, filing, and/or updating data utilizing spreadsheet and database applications
• Establishes and maintains complex reports and filing systems utilizing Microsoft Word and Microsoft Excel
• Prepares documentation for outside requests for Tax ID or Tax exemption
• Communicates with internal County staff concerning discrepancies and processing issues
• Backup to other Accounting Clerks
• Processes deposit forms, requisitions, and/or distribution logs
• Prints, sorts, and issues a variety of checks, to include payroll distribution for the County
• Collects, receipts, and processes payments in form of cash or check using a computer cashiering system
• Acts as backup to office receptionist greeting and directing the general public and county staff
• Answers and routes telephone calls utilizing discretion and tact
• Responds to general and complex questions and office complaints
• Receive, sort and distribute mail
• Monitors office equipment operation, troubleshooting failures and calling for repairs
• May supervise, lead or train administrative or clerical support personnel
• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education Development (GED) certificate, and six (6) to twelve (12) semester hours of accounting; six (6) months experience in accounting, auditing; or an equivalent combination of education and experience
• Two (2) years of college preferred
• Skill in operating a personal computer, scanner, and other office equipment. Experience working with Infor/Lawson a plus.
• Skilled in problem solving, decision making, and maintaining accurate records
• Ability to communicate effectively, both verbally and in writing; ability to establish and maintain effective working relationships with coworkers, County employees and the general public
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

Working Conditions and Physical Demands: 

• Working conditions are primarily indoors
• Occasionally moves items weighing up to 10-15 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone: 210-335-2545.

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For more detailed information, please click on the following link to view Benefits offered by Bexar County:

https://www.bexar.org/1368/Employee-Benefits

NOTE: Part-Time and Temporary positions are not eligible for Bexar County Benefits.