Initiating Payment request and sending it to the finance team for payment
Ensuring VAT/Provisional tax payments are done in time by following up with finance team
Liaise with Revenue Authority (SARS) regarding VAT/Income tax audits or reviews by compiling supporting documentation from the respective parties and review to ensure it meets VAT Act prior to submitting to SARS
File disputes with SARS on Assessments raised
Follow up on disputes with SARS and document engagements with SARS agents as evidence when there are future disputes, or the case escalates within SARS to indicate compliance to Tax Administration Act
Update Transfer Pricing documentation
Advise and review any VAT/Tax enquiries from agency and process an additional VAT adjustment to be claimed with SARS
Compile documentation required by External auditors (Adjustments, VAT statements and source of supplies)
Complete VAT settlements
Review and ensure GL accounts have been cleared, check for anomalies in what was processed into the respective GL accounts
Review allocation of transactions to the correct Tax GL accounts for completeness and accuracy
Preparation of VAT Reconciliations and send them to Tax Director to review for overall Groupe and VAT Payment lists
Preparation of VAT Payment list with all the active agencies
Send monthly VAT reconciliations to agency to review as per FMC requirements
Respond to queries from Agencies (VAT, RFP requests for documents etc.)
PAYE reconciliations (ad-hoc)
Statutory
Filling Annual Returns
File Board of director changes according to Companies Act
File any changes in the Directorship of the companies within the Groupe
File for changes in the address and registration with preferred External Auditors
Preparation of resolutions, following up on signatures from Directors
Arrange & host Board meeting, take minutes of the Director meeting including Annual General meeting
Arrange for signatures for director resolutions and ensure they meet Companies Act requirements
Compile and obtain minutes for Social & Ethics committee. This entails providing extensive ongoing support to Head of Talent/CPO
Complete Intercompany VAT transfers
Engage with Lawyers on the deregistration of dormant companies
Tax compliance sheets adherence
Maintaining server (VAT, Statutory, Income Tax etc)
Work with Groupe approved company secretary on all statutory aspects from engagement phase all the way through to finalization of required tasks across multiple legal entities (per above mentioned tasks amongst other ad-hoc request)
CIPC
Companies and Intellectual Properties Commission
Company Registration
Change in Company directorship
Change in Company address / location
Change to Company year-end
Registration of preferred Auditor (new Company incorporated)
Discretionary follow-ups when required
Proactive approach throughout process and timely submissions
Upholding confidentiality
Takes initiative and endeavors to resolve queries effectively.
Seeks advice from superior when necessary
Familiar with Blue Print for all Entities/Business Units
Responsible for Blue Print changes according to Entity/BU changes
Qualifications
Experience/Qualifications/Certifications
3-5 years / Finance
Matric Certificate
Bookkeeping or similar qualification
Experience in Chase and Navision is preferable
Must be able to work later than normal office hours at peak times
Knowledge
Basic Accounting Knowledge
Proficient in Microsoft Office Skills (including technology)