Boston University

Tracking Code

24500110510313

Job Description

The Executive Assistant for Boston University's Financial Affairs department provides executive level administrative support to the Sr. Vice President, CFO, and Treasurer and respective business units. Reporting to the Director of Finance and Administration, the Executive Assistant ensures that all administrative activities of the Offices of Financial Affairs are conducted seamlessly through careful attention to detail, effective communications, and consistent follow-through.

Major duties of this position also include:

• Performs complex administrative duties independently on a wide variety of matters of a sensitive and confidential nature.
• Prepares all correspondence requiring signatures and facilitates the entire end-to-end process.
• Plans, organizes, and prioritizes workflow to ensure efficient operations. 
• Manages the calendar of the Sr. VP/CFO/Treasurer and schedules all internal and external meetings, events, and spaces.
• Coordinates the purchasing and payment of goods and services for all the Financial Affairs Departments, to include setting up Purchase Orders and Shopping Carts and all travel arrangements (i.e. processing of travel reports and reimbursements) for executive staff.
• Assists, designs and/or manages special projects and empirical analysis as assigned in support of recurring or ad-hoc duties.

Required Skills

• Bachelor's degree (preferably in business administration or finance) or equivalent work experience.
• Minimum of 5 years' relevant administrative work experience preferably in a university or customer service environment.
• Keen attention to detail and ability to effectively prioritize tasking.
• Demonstrated ability to perform complex administrative duties with discretion, including written and verbal communications on highly sensitive and confidential financial and human resource matters.
• In-depth knowledge of Excel and Microsoft Office Suite including macros, pivot tables, and spreadsheet modeling.
• Willingness to learn new processes, programs, and systems.
• Collaborative working style and the ability to develop and maintain strong relationships across a variety of functional areas with colleagues of all levels.
• Excellent organizational skills, attention to detail, ability to multitask and work under pressure, self-motivation, high energy and engagement and a positive attitude. 

Preferred Skills:

• Certified notary public.
• Experience with budget management, financial analysis, financial modeling and basic accounting principles.
• Experience in an academic or research environment. •Proficiency with website management (WordPress).
• Experience with analyzing detailed financial records, legacy accounting systems, and SAP. 

Benefits/Other Information:

Boston University's generous benefits package includes health, dental, life insurance, and paid time off! Full-time employees are also eligible for tuition remission for courses at Boston University. Note: the remission benefit extends to dependents as well. For more details on benefits, please refer to the Boston University benefits page at https://www.bu.edu/hr/employee-resources/benefits/.

The department of Financial Affairs at Boston University values intellectual, cultural, and social diversity among its staff and students. We remain steadfast in our dedication to building a team that is inclusive and equitable and a place where all constituents can thrive. 

For all positions, we are looking for individuals who enjoy working with colleagues in a collaborative environment and who are flexible and creative. We strongly encourage applications from women and under-represented groups who share our interest in serving a university community with diverse needs, backgrounds, ethnicities, and abilities.

Interested applicants are asked to upload a resume, list of references (if available), and submit a cover letter addressed to 'Hiring Manager Executive Assistant, Financial Affairs position'. 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. 

Job Location

BOSTON, Massachusetts, United States

Position Type

Full-Time/Regular