Abbott

JOB DESCRIPTION:

Abbott Ireland Financial Services Cherrywood Dublin

Abbott’s EMEA Finance Shared Services centre commenced operations in Cherrywood, Dublin in October 2015. From this location the Finance Shared Services provides processing and expertise, in local languages, to Abbott divisions and affiliate companies across EMEA. The core services are in Record to Report, Order to Cash, Source to Pay and Master data management. The Financial Shared Services hub is part of Corporate Finance and has regional counterparts in the US and in Singapore.

Position Summary:

The PTP Analyst position will be responsible for supporting Accounts Payable end-to-end for EMEA SSO Entities in their scope, including oversight and support of our outsource partners. This person will become the Subject Matter Expert (SME) for their region, including supporting our business partners and handling the escalation process while working with the third-party provider. Support internal and external audit, review controls.

Perform and coordinate the PTP activities for Shared Services

Minimum Education

• BA degree in Business or Accounting
• 3 plus years of AP or Accounting experience
• Prior recent experience working in a SSO environment preferred.
• Experience with 3rd party outsource providers preferred
• Strong financial and analytical background.
• Experience with SAP would be advantageous
• Experience with Concor or related expenses tool

Knowledge, Skills and Abilities

• A high degree of analytical and problem-solving skills and the ability to drive change.
• Excellent interpersonal and communication skills, including the ability to interact with global stakeholders.
• Excellent verbal, presentation and written skills.
• Proficient in Excel and Accounting ERP Systems. Experience with Business Intelligence Reporting Tools an advantage
• Planning and organizational skills to manage multiple projects simultaneously. Able to work independently.
• Customer service skills to interact courteously and productively and build relationships with internal customers

Responsibilities 

• Point of contact for outsourced partner and business partners.
• Genpact’s first point of contact for troubleshooting issues in relation to Invoice processing.
• Work with Genpact team to resolve issues, including control issues and ensure the processes run smoothly.
• Support Genpact team in resolution of Idoc and payments errors.
• Monitor regular internal reports & controls to ensure Genpact compliance to all agreed
• KPI’s & SLA’s.
• Work with local markets to ensure issues are being dealt with promptly and correctly by Genpact team.
• Ensure DTPs are maintained and checked regularly.
• Keep management informed of any issues and escalate where required

AP Reporting Requirements

• Responsible for ensuring aged items are monitored for their markets in EMEA.
• Contact key stakeholders to clear aged balances and escalate where required.
• Run the aged AP Vendor report and GRIR to review items with outsource partner to ensure resolution.
• Follow up on Vendor Debit Balances.
• Provide Month End reporting to the Business, RTR, and FP&A

Ensuring the Integrity of Internal Financial Controls & Compliance with Policies

• Prepare reports as required for monthly/quarterly internal controls checks.
• Resolve items arising from internal controls reviews and work with SSO management to ensure prompt resolution where required.
• Point of contact in relation to AP requests for external & internal audits
• Assure processing is performed within standards, policies and allows for service level attainment
• Monitors compliance to the Global Travel & Expense Policy and identifies areas of improvement opportunity

Preparation of Dashboards & Reports

• Prepare Monthly & Quarterly site decks with commentary for sites.
• Participate in Quarterly Divisional Reviews
• Participate in Monthly Stakeholder calls
• Assist in follow up of any issues arising from site reviews.
• Manages key performance indicators to measure, control and benchmark AP processes
• Continuously improve process design focusing on simplification, standardization, quality improvement and cost minimization.
• Supports Strategic Projects as assigned and provides recommendations for meeting the objectives
• Support EMEA SSO in adhoc projects and activities
• Working with other Shared Service Department for Month End

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Accounts Payable & Receivables, Credit & Collection, & Payroll

DIVISION:

IFO International Finance

LOCATION:

Ireland > Dublin : Block G, Cherrywood, Cherrywood Business Park

ADDITIONAL LOCATIONS:

WORK SHIFT:

Ie - 37.5Hst0 (Ireland)

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Yes

SIGNIFICANT WORK ACTIVITIES:

Not Applicable