STARS Requisition number
86642BR
Posting Position Title
Director of Finance and Administration
Essential Duties
1. Strategic Partner: Achievement of the organization’s mission and goals by working in close partnership with the organization leader, faculty, staff, students and service providers to develop and implement the organization’s strategy. Understands and monitors external and internal factors influencing the organization’s mission and goals. Plans for financial and non-financial resources required for the organization to achieve its goals. Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the organization’s process for strategic planning with key faculty and staff. 2. University Citizen: Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities. Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3. Financial Analyst and Advisor: Provides comprehensive financial information, analysis and advice to optimize use of the organization’s financial resources. Creates and updates long range financial plan(s), reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives. Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action as needed. 4. Risk Management Administrator: Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and the University. Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity. 5. Talent Manager and Developer: Ensures the organization employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensures that all organization staff participate in the University’s performance management and career development processes. Ensures the needs of the organization’s current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the organization. Assures that the organization follows appropriate School and University policies and procedures related to Human Resources. 6. Administrative Services Leader: Ensures efficient and effective completion of all administrative and financial services provided to the organization. Ensures high quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals. 7. May perform other duties as assigned.
Required Education and Experience
Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role; or equivalent combination of education and experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization. Demonstrated success in developing people and organizations.
Duration Type
Regular
Work Week
Standard (M-F equal number of hours per day)
University Job Title
Lead Administrator 3
Worksite Address
120 High Street
New Haven, CT 06511
Work Location
Central Campus
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Searchable Job Family
Accounting/ Financial, Administration, Financial
External Gateway Posting Date
08-Feb-2024
Total # of hours to be worked:
37.5
Position Focus:
The Yale University Library seeks a Director of Finance and Administration (Director) serving as the strategic financial partner to organizational leadership, chief financial steward, and leader of administrative support services for Yale University Library, one of the largest academic libraries in the world with an annual operating budget of $160 million, 570 staff in 12 locations, and 600+ individually restricted funds.
The Director proactively identifies, mobilizes, and optimizes financial and other resources to help advance the mission of the University Library, and ensure that the organization’s faculty, students, and staff receive high-quality administrative support in a manner compliant with university policies and procedures. The Director leads, plans, and manages the comprehensive business affairs of the library, including management and analysis of budgets, program development, human resources, and regulatory compliance. The Director and their team are responsible for developing, disseminating, and maintaining financial policies, business process, and best practices necessary to ensure high quality stewardship and management of the Library’s financial resources in a highly decentralized environment.
This position is a key leadership and managerial role in the Yale Library and is a unique opportunity for financial and systems thought leadership in an organization whose mission is to advance teaching, research, learning, and practice through staff expertise, diverse collections, inclusive programs and services, and welcoming spaces. The Director reports to the University Librarian and to the Senior Director of Finance & Administration for Collections & Scholarly Communication, which is part of the Academic Business Operations and University Financial Operations Teams. The Director of Finance and Administration is part of the Library Executive Team, the senior leadership team of the Library.
This recruitment is being managed by Koya Partners.
Preferred Education, Experience and Skills:
Master’s or Master’s degree in business administration and leadership experience in a university or academic library environment preferred.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Compensation Grade
Administration & Operations
Compensation Grade Profile
Leader (M7)
Bargaining Unit
None - Not included in the union (Yale Union Group)
Supervisory Organization
Library - University Librarian's Office
Time Type
Full time
Required Skill/Ability 1:
Creative, strategic, and results-driven with strong leadership skills and a proven track record of success in similar roles of progressively greater management and leadership responsibility in a similarly complex organization.
Required Skill/Ability 2:
A robust administrative and finance background, excellent relationship-building capabilities, and impeccable verbal and written communication skills.
Required Skill/Ability 3:
Good business judgment, an analytical mindset, great capacity for flexibility, diplomacy, service, and adaptability to shifting priorities or needs, and sound, influential decision-making abilities.
Required Skill/Ability 4:
Demonstrated ability managing motivating and developing teams, and strong communication and presentation skills.
Note
Yale University is a tobacco-free campus
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Wage Ranges
Click here to see our Wage Ranges
Work Model
On-site
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