Roche

The Position

At Pharmaceutical Research and Early Development (pRED), we are united by our mission to transform science into medicines. Together, we create a culture defined by curiosity, responsibility, and humility, where our talented people are empowered and inspired to bring forward extraordinary life-changing innovation at speed. To sustain and build on our success in an increasingly challenging environment (market environment, digital health, real-world data, demographics, cost pressures, compliance) more innovation is required than ever before and Roche has set itself very aspirational ten-year ambitions until 2030. To ensure our success in the future, we have embarked on a journey of transformation.

Strategy, Portfolio & Operations (SPO) is a newly built function that aims to encompass a number of business partner functions for pRED including strategy, portfolio, program and project management office, clinical operations, sites and laboratory management, capability development and external operations. SPO is set up leveraging a hub and spoke design with a clear mandate for core capabilities that are mirrored by the respective spokes in disease therapeutic areas and functions across pRED. SPO’s mission is to deliver excellence in operations, ensure patient centricity and enable high quality decision making. As a trusted partner across pRED, SPO contributes to pRED’s research and development excellence.

Why we need you:

The networks of contractual relationships between external professionals, providers and research organizations have become increasingly complex. To keep pace with ever-changing legal and financial obligations, we are looking to recruit an intern to support the contract management team. Below are the key responsibilities expected of the Intern.

Summary of Role:

The Intern’s task is to support the contract managers with the thorough, appropriate, and timely support of contracts. This includes management of contract life-cycle, maintaining the contract management database as required, helping with the development of specific standards for monitoring, and maintaining contract content, including document management and assisting in the tracking of contracts. The Intern’s role in the contract management process requires close collaboration with his/her colleagues in the Contract Management Team, but also when applicable other functions, including pRED functions, Group Legal, Patents, Procurement, and Finance.

Your challenges in the internship:

• Track and administer all records related to pRED contracts within a centralized database, including the collection and organization of documentation/reference materials
• Maintain and curate pRED’s contract database, ensuring alignment with contractual details; Remediate as appropriate
• Ensure compliant negotiation and finalization of all assigned contracts. This includes collaborating with the Group Legal department, communicating with internal stakeholders, and mailing original contracts to third-party
• Work closely with Legal/Compliance departments to ensure compliance with regulations, laws, ethical practices, company policies, highlight issues, and resolve conflicts
• Beyond awareness and business understanding of standard contracts, assume end-to-end oversight and delivery of confidentiality, speaker, consultancy, and material transfer agreements 
• Maintain and update guidance documents as necessary
• Act as a point of contact and work in close collaboration with the pRED Purchasing team for purchase order creation, vendor opening, and invoice reconciliation 
• Suggest and implement process improvements in their area of expertise

Who you are:

• You must be enrolled in active Business, Administrative or Legal Studies Master's program or you finished your studies not earlier than March 2023. Please indicate clearly at what date you graduated from university in your motivation letter or CV, if you have done so already
• Fluent in written and spoken English (other languages are an asset)
• Basic knowledge in contracting concepts
• Customer service focused
• A confident self-starter, with the ability to work independently and take initiative where required
• A flexible approach to coordinate demanding workloads and the ability to adapt to changes, prioritize your efforts to accomplish a variety of tasks within the deadlines
• Knowledge of Microsoft Office tools; knowledge of Google Suite is a plus
• A team player with an open personality and strong communication skills, enjoying working with people across time zones and cultures

The internship will take place in Basel, Switzerland.

The preferred start date of the internship is May 1st, 2024, or upon availability for 12 months.

Please clearly indicate your preferred starting date and duration of the internship in your motivation letter. Applications need to include a CV and a motivation letter, both merged in one document.

Due to regulations, non-EU/non-EFTA citizens need to provide a certificate of enrollment, as well as a certificate from the university stating that an internship is mandatory and stating its length.

Roche embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Basel is the headquarters of the Roche Group and one of its most important centres of pharmaceutical research. Over 10,700 employees from over 100 countries come together at our Basel/Kaiseraugst site, which is one of Roche`s largest sites. Read more.

Besides extensive development and training opportunities, we offer flexible working options, 18 weeks of maternity leave and 10 weeks of gender independent partnership leave. Our employees also benefit from multiple services on site such as child-care facilities, medical services, restaurants and cafeterias, as well as various employee events.

We believe in the power of diversity and inclusion, and strive to identify and create opportunities that enable all people to bring their unique selves to Roche.

Roche is an Equal Opportunity Employer.