Montclair State University

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

The Director of Internal Audit fulfills a key role in assisting the University to maintain a high standard of financial and operational effectiveness. The Director is responsible for evaluating enterprise risk; conducting an effective program of internal audits to help identify and then mitigate risk; identifying opportunities to improve controls and operational efficiency; and serving as an expert resource to promote and instill effective controls, best industry practices, and adherence to applicable laws and regulations. The Director is a key strategic business partner and trusted advisor to academic and business unit leaders who have responsibility for programs involving complex financial, operational, compliance, and information systems components.

The Director will execute their audit plans with the assistance of either an internal staff auditor or by providing assignments and oversight to outsourced auditors as authorized by the VP of Finance. The Director is responsible for preparing periodic reports and presentations for officers of the University and/or for the Board of Trustees’ Audit, Finance, and Development Committee; including plans for proposed internal audits, results of completed audits, and informational briefings on relevant trends and best practices. The Director may also be called upon to provide technical assistance to support special projects, search committees, and evaluations of vendor products.

Operationally, the Director of Internal Audit reports to the Vice President for Finance and Treasurer, and has a direct reporting relationship to the President and to the Board of Trustees.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Engage outside expertise to perform an enterprise risk assessment with the goal of prioritizing areas having the highest level of risk for internal audit.
• Gain senior management and/or board consensus around the risk assessment and, informed in part by the assessment, develop long-term and near-term plans for proposed audits of specific programs or processes.
• Design and implement internal audit projects including those that involve financial, operational and compliance matters, beginning with a statement of objectives and proposed work plan, and continuing through entrance conference, field work, analysis, and draft and final reports.
• In the absence of additional audit staff, engage external auditors with expertise in a specified audit area and oversee their assignment(s) and reporting.
• Prepare and submit summary reports to the President and Vice President for Finance & Treasurer after completion of each audit project, including recommendations for improvement.
• Review findings with the functional owner and conduct periodic follow-up on closed audits to ensure that the agreed upon recommendations have been satisfactorily addressed.
• Serve as a subject matter expert to bring professional experience, best practices, analysis, and research to bear on proposed or emerging programs, data systems, financial policies, and regulatory compliance practices.
• Serve on standing or ad hoc committees, including search panels, vendor evaluations, compliance oversight task forces, and advisory groups as requested.
• Ensure that Internal Audit is performing its work in accordance with established professional standards, and remains abreast of emerging trends and best practices that can be incorporated into its responsibilities and plans.
• Oversee Internal Audit's participation in critical business and technology initiatives and projects, ensuring that audit's perspective is effectively voiced and appropriate controls are designed and implemented on a proactive basis.
• Implement and maintain audit software leveraging support from the information systems group when needed.
• Contribute to, or coordinate as appropriate, the activities of the University's external audit firm including determining how best to leverage the work and results produced by the internal audit department. In addition, follow up on findings and recommendations made to the University by its external audit firm, to ensure they are satisfactorily addressed.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor’s degree from accredited college or university.
• A minimum of seven years of progressively responsible experience as an internal or external auditor, including performing audits of internal controls within organizations similar in complexity to Montclair State University (Montclair).
• Strong knowledge and understanding of the principles and practices of enterprise risk assessment in an institution of similar complexity to Montclair.
• Knowledge of standards promulgated by the Institute of Internal Auditors (IIA).
• Excellent computing skills including spreadsheet, project management, and presentation tools.
• Strong verbal and written communications and interpersonal skills, including articulating rationales for performing audits, preparing draft findings, and presenting final results in detailed or executive summary format.
• Unwavering integrity, ethics, and professionalism.
• Ability and willingness to adopt a high-level, institutional perspective while also working independently in a hands-on, results-oriented fashion.

PREFERRED:

• Strong knowledge of GAAP.
• Undergraduate or Master's degree in accounting, finance, or business.
• Certifications relevant to the position, such as Certified Public Accountant (CPA) or Certified Internal Auditor (CIA).
• Relevant experience in an institution of higher education, not-for-profit, or government organization of a size and complexity similar to Montclair.
• Demonstrated experience in the use of enterprise information systems (such as PeopleSoft, Banner, Workday, Oracle, or SAP products), including their use in the design and execution of audits.
• Ability to work independently with academic/program and administrative personnel at multiple levels, such as vice presidents, deans/business unit heads, program managers, and others within a decentralized environment.
• The sound judgment and flexibility that is needed to develop appropriate but pragmatic solutions within an organization that is highly decentralized and continuously evolving.
• Experience in preparing, or assisting and advising business units to prepare, policy and procedure documents that include attention to internal control matters.
• Expertise in tax matters as applicable to exempt organizations, such as post-bond issuance compliance, UBIT, and tax reporting for non-resident aliens.
• Strong knowledge of enterprise information systems and related systems development and operational controls, with experience in systems testing and auditing.
• Expertise in data and information systems risk assessment and mitigation techniques.
• Experience with compliance and auditing requirements within a health care institution, such as a hospital, research laboratory, or patient clinic.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

Treasury and Finance

Position Type

Administrative

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 

www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/