DIR OF ADMINISTRATION II-FINANCE 

Job Number:

376402

Description

EXTERNAL-JOB ANNOUNCEMENT

DIRECTOR OF ADMINISTRATION II

City of Chicago Department of Transportation

Division of Administration

Finance Section

Total Number of Positions: 1

Under general supervision, manages and supervises administrative functions in support of the operations of the department of Transportation’s Administration-Finance section.

ESSENTIAL DUTIES

• Assists in managing the coordination and preparation of corporate and non-corporate budgets to ensure appropriateness of funding allocations. 
• Assists in establishing and implementing internal audit systems and financial controls to ensure the appropriate use of funding. 
• Oversees the preparation of operating and special program budgets; authorizes invoices for payment to vendors; advises management on budgetary requirements and personnel rules, policies and procedures. 
• Prepares reports on productivity, operating and personnel costs and administrative work operations for management review. 
• Participates on projects to streamline administrative and programmatic procedures in order to create cost efficiencies. 
• Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures. 
• Attends and coordinates bi-Weekly meetings with IDOT.

Additional duties may be required for this position.

NOTE: WHERE APPLICABLE RESUMES, CERTIFICATES, VALID JOURNEYMAN CARD, AND DRIVER’S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION.

Location: 2 N. LaSalle Suite 1020

Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30 a.m. to 4:30 p.m.

Salary: $75,996/Annually

Application Period: 5-8-23 to 5-22-23

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

Qualifications

MINIMUM QUALFICATIONS

• Graduation from an accredited college or university with a bachelor’s degree in Business or Public Administration or directly related field, plus four years of budgetary, human resource or office administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Previous supervisory experience directly related to the responsibilities of this position.
• Previous work experience with developing program budgets and financial statements, contracts management and account payable and receivable processing.
• Previous work experience with grant fund accounting and cost accounting standards.
• Proficiency in the application of accounting principles, analyzing financial data and preparing financial reports.
• Proficiency in analyzing financial expenditures and prepares cost projections and related financial reports.
• Proficiency with analyzing financial controls and processes.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59 pm C.D.T. on 5-22-23

Job Posting

: May 8, 2023, 5:01:00 AM | 

Closing Date (Period for Applying) - External

: May 23, 2023, 4:59:00 AM

BU: 20 | Salary: $75,996/Annually 

Pay Basis

:Yearly

Read Full Description