Department 00096 - College of Law - Dean Job Summary
The Program Manager will work closely with the Assistant Dean and the Director of the Career Development Office (CDO), functioning as an integral member of the Career Development team, with responsibilities across an array of areas form counseling, to program management and execution, to administrative duties. This position is critical to the success of the office, both in terms of day-to-day operations and in achieving the long-term strategic goals of the CDO. This position requires a high level of customer service, working with a diverse population of stakeholders inside and outside the school. The position requires high level of discretion and professionalism in dealing with sensitive and confidential information. A successful candidate will be able articulate their interest in the career counseling field, and their desire to develop expertise in the filed by various means, including attending trainings remotely and in-person as required. The ability to travel to events and programing locally is required, and occasional travel outside the region, typically for training, is also required.
Responsibilities
1. Oversees administrative matters regarding the day-to-day operations and procedures of an academic, research or administrative program.
2. Participates in collecting, tracking and organizing employment related data on students and recent graduates in compliance with law school and accreditor standards.
3. Provides career counseling to COL students (JD and MLS), alumni, and others
4. Coordinates and executes all aspects of various programs, including On-Campus Interviews, networking programs, and job fairs.
5. Participates in developing and implementing unit specific financial goals, and performs strategic and tactical planning for the program by establishing short and long range objectives.
6. Prepares or assists in preparing grant proposals, publication updates, memberships, employment listings, etc.
7. Assesses related professional development needs and coordinates training programs to meet those needs.
8. Develops and implements department or program specific policies and procedures as assigned.
9. Serves as department representative in addressing issues and questions related to programs, including representing the department on various committees as assigned.
10. Assists in the preparation of program budgets, monitors expenditures, and negotiates terms of related contracts and/or service agreements.
11. May develop systems and maintain records to support and advance the program.
12. May supervise subordinate staff.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus two years of related experience or equivalency. Demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
The incumbent provides independent oversight and decision making for all activities of a specified program. Program outcomes often impact the University as a whole. The incumbent acts as a liaison between internal and external constituencies involved in the program related activities. Problems arising from these efforts will be addressed by the incumbent who will refer to their manager any issues outside of program policy and procedure guidelines. The level of responsibility does not generally extend beyond the parameters of the program except in an advisory capacity. Incumbents may have generalized oversight of more than one program.
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
