University of Utah

Department 00051 - College of Engineering-Dean Job Summary

The Academic Program Specialist provides advanced administrative oversight in support of academic program initiatives in the John and Marcia Price College of Engineering. The position assists departments with course scheduling, curriculum changes, Simple Syllabus, degree audit modifications, ABET, convocation, and student events. This position provides direct administrative and operational support to the Director of Undergraduate Studies and Director of Graduate Studies. The incumbent will exercise substantial independent judgment in interpreting academic policy, translating curriculum committee decisions into institutional systems, resolving complex scheduling and enrollment challenges, and ensuring compliance across multiple academic platforms.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Primary Responsibilities:

• Coordinate academic scheduling, enrollment management, classroom assignments, and course offerings.
• Manage curriculum updates, course and program changes, and catalog maintenance using university systems.
• Administer syllabus compliance processes and ensure adherence to university academic policies.
• Process degree audit modifications, academic records updates, petitions, and graduation-related requirements.
• Provide administrative support to undergraduate and graduate academic programs, including student awards, recruitment, capstone projects, and special initiatives.
• Provide administrative support for accreditation and assessment activities, including ABET documentation, reporting, and compliance tracking.
• Maintain confidential academic records, student program data, and departmental reporting metrics.
• Plan and support academic events, student engagement activities, outreach programs, and departmental communications.
• Collaborate with faculty, advisors, students, and university partners to support the administration of academic operations and student success.
• Develop and maintain department procedures, documentation, websites, and communication resources related to academic programs.

Disclaimer:

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the position. Duties and responsibilities may change based on organizational needs.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Specialists, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Program Specialists, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Preferences:

• Experience working at the University of Utah or another R1 research institution.
• Experience with PeopleSoft Campus Solutions, Degree Audit (DARS), Coursedog, Simple Syllabus, Canvas, and University Catalog processes.
• Familiarity with ABET accreditation requirements and assessment documentation.
• Experience supporting engineering, STEM, or other professional degree programs.
• Experience supporting curriculum committees, catalog updates, and academic policy implementation.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.