Rutgers University

Recruitment/Posting Title Program Coordinator II

Job Category URA-AFT Administrative

Department OTNTS

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Office of Transfer and Non-Traditional Students. The Program Coordinator II (PCII) reports to the Director of Administration and is responsible for supporting daily operations of the Undergraduate Education (UE) units and programs within the purview of the Senior Director, including: the Office of Transfer and Non-Traditional Students; the Air Force, Army, and Navy ROTCs; RU1ST; and UE Special Projects.

Among the key duties of this position are the following:

• Supports operational functions on behalf of the Director and Senior Director, supporting day-to-day departmental functions, including appointment/meeting scheduling, unit correspondence (e.g., calendars, phones, e-mail, websites & resource directories), OIT user support needs, event/space requests, unit supply and equipment inventories, unit-sponsored programs, and marketing and events aligned with Rutgers’ visual identity and IPO guidelines and promotion.
• Participates in university-sponsored trainings (e.g., UHR, IPO, Ethics & Compliance, etc.) and cross-training will unit personnel, to stay informed of institutional policies, and protocols for campus partner operational requests (e.g., Academic Scheduling, Student Centers, etc.).
• Works with the Director and Administrative Coordinator to troubleshoot and coordinate proper follow-up for administrative and operational needs.
• Participates in unit-sponsored evening and weekend programming, as needed.
• Remains abreast of all departmental, unit, and institutional policies.
• Maintains confidentiality with regards to student academic issues and records, finalizes correspondence to students and faculty, and maintains electronic files.

FLSA Nonexempt

Grade 03

Salary Details

Minimum Salary 52602.480

Mid Range Salary 64788.980

Maximum Salary 76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree in a related field or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Report writing principles and practices.
• Ability to read, interpret, understand, and apply technical instructions and documentation.
• Good interpersonal, communication, and organizational skills.
• Ability to handle multiple, shifting priorities.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, etc.), database management, learning management systems, video/calls/conferencing, and email applications.
• Ability to attend to multiple concurrent tasks.
• Sufficient knowledge of university operations to establish and maintain appropriate priorities.
• Demonstrated sensitivity to, and understanding of, the diverse intersections of student populations.

Preferred Qualifications

• A minimum of 2 years of professional experience in an administrative function that demonstrates knowledge and understanding of office administration, human resources, or payroll.
• 5 years or more of demonstrated experience in successfully developing, implementing, and managing administrative and fiscal processes.
• Experience working with student service programs, advising, and/or admissions outreach;
• Demonstrated ability to work collaboratively on cross-campus initiatives with varied team members.
• Demonstrated experience working with military-affiliated units and student information systems.
• General knowledge of military protocols.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

• Ability to work nights and weekends, as needed.
• Ability to provide own transportation.

Posting Number 26ST0497

Posting Open Date 03/24/2026

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus College Ave (RU-New Brunswick)

City New Brunswick

State NJ

Location Details

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