Rutgers University

Recruitment/Posting Title Program Coordinator II

Job Category Staff & Executive - Administrative & Support

Department Executive Education Center

Overview

Posting Summary

Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Program Coordinator II. Reporting to the Accounting Specialist, the Program Coordinator II will organize, administer, and assist multiple facets of open enrollment and corporate customized executive education programs including the planning, preparation, evaluation, marketing, records, statistics, reports, and materials.

This position is responsible for and not limited to the following:

• Interprets agreements and ensures accuracy of deliverables.
• Administers processes, evaluates program effectiveness, and identifies and deploys additional program resources.
• Assists with the undertaking of on-site evaluations of programs and services, assesses service levels and program progress, and prepares appropriate recommendations.
• Serves as liaison with various public and private institutions and agencies to determine special program requirements, modifications, or innovations.
• Work is consistent with an understanding of the mission, vision, role, and goals of the administrative department.
• The Program Coordinator II will carry out routine and semi-routine work within work parameters for the Center and under general supervision.
• The Program Coordinator II is responsible to have knowledge of the program administration practices.
• Responsible for processing and preparing department accounts payable and accounts receivable.

FLSA Nonexempt

Grade 03

Salary Details

Minimum Salary 52602.480

Mid Range Salary 64788.980

Maximum Salary 76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Requires a bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
• Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

• Experience working in a college, student services, or other higher education environment. Knowledge of Rutgers financial software, learning management system (Canvas) and Salesforce is preferred.

Equipment Utilized

• Must be adaptable to using different software packages.
• A quick study that is adaptable to change. Must be able to manage multiple priorities, specifically ANCOR, RIAS, Canvas, Excel, PowerPoint.

Physical Demands and Work Environment

• Travel among regional campuses is required along with occasional early hours, late hours and weekend hours.
• Occasional regional (quarterly) and possibly International (once every few years) travel. Ability to lift boxes of 50 lbs.

Special Conditions

Posting Number 26ST0440

Posting Open Date 03/19/2026

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University - New Brunswick

City Piscataway

State NJ

Location Details

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