HR - Records & Compensation Manager @ Human Resources Department

(Internal employees must have their accounts set to Internal before applying.)

https://aisd.schoolspring.com/internaljobsettings

Primary Purpose:

To assist the Human Resources Supervisor with various projects and district salary/budget preparation. Contribute to processing and maintaining files and records for employees of the district. Support the efficient performance of the Personnel Records Department for district-wide service.

Qualifications:

Education/Certification:

• Bachelor’s degree or five years of experience in a school district Human Resources Office preferred

Special Knowledge/Skills:

• Thorough knowledge of personnel practices and processes, including position control functions
• Must have an aptitude for math
• Advanced computer skills
• Demonstrate strong organizational skills and must be able to maintain an accurate record system
• Knowledge of and ability to interpret state and local policies and guidelines
• Ability to communicate and work effectively and work well with others
• Must be flexible, able to work under pressure

Experience:

• Two (2) years of experience in personnel records preferred

Major Responsibilities and Duties:

Administration

• Assist the Human Resources Supervisor and Director of Records and Compensation with district staffing and budget preparation, position control tracking and management, updating and maintaining job descriptions, and other projects.
• Responsible for the calculation of district salaries, supplemental payments and verify the calculations of salary and leave days by Records Specialists.
• Responsible for the calculation and quote of salaries for new employees; exceptions are documented and forwarded to the Executive Director and/or Deputy Superintendent for approval.
• Coordinate with the Director of Management Information Systems with the end of year processing and Human Resources systems budget preparations for subsequent school year.
• Coordinate issuance of appropriate educator and administrator contracts (probationary or term).
• Provide information to district personnel regarding personnel records data and policies.
• Approve service records for new hire salary purposes.
• Assist the Chief Financial Officer and Lead Accountant during budget preparation with staffing.
• Investigate and respond to salary review requests from district personnel.

File Management

• Maintain and monitor position control for district budget, and proper assignment of staff.
• Create and maintain computer tables for the school year, job codes, position control, calendars, employee groups, salary schedules, etc.
• Supervise initial set-up and maintenance of all personnel records.
• Coordinate/serve as contact for warehousing personnel records with Harris County Department of Education.
• Process the requests for warehoused files with HCDE – dispensation and return.

Reports and Correspondence

• Prepare salary/budget documents for Board presentation.
• Create and maintain the annual district salary compensation book.
• Coordinate the creation and issuance of Notice of Personnel Actions during rollover of records for new school year.
• Complete and file the district federal EEOC report, as well as state salary and position survey requests.
• Create/run computer reports, using specified criteria, for Human Resources, departments, and schools.
• Assist the Business Office accountants with budget codes and correct position budget account numbers and employee records as necessary.

Analysis

• Provide statistical data and survey information to district personnel, agencies and other districts upon request.
• Analyze and interpret data to determine competitiveness of district salaries. Identify and recommend appropriate changes.
• Analyze compensation policies in relation to wage and hour regulations and recommend changes as appropriate.
• Verify Alief service records.

Other

• Maintain confidentiality.
• Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities:

Supervise and evaluate the Human Resources Department Records Specialists including training and coordination of their responsibilities with the Substitute Office, Payroll and Accounting. Indirectly supervise the Substitute Office Specialists in their day-to-day coordination with Records Specialist functions.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Professional Supervisor Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Pay Grade P02

Salary Range $Min-$65,197 Mid-$76,947 Max-$88,699 (Based on previous experience)

235 Days

2025-2026 Salary Schedule

(Internal employees must have their accounts set to Internal before applying.)

https://aisd.schoolspring.com/internaljobsettings

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