Kaiser Permanente

Job Summary:

Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.

Essential Responsibilities:

• Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.
• Computes and recaps hours worked on assigned timecards.
• Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.
• Works closely with the Staffing Office to resolve variances in the Master Schedule.
• Recharges hours from one cost center to another.
• Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.
• Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.
• Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.
• Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.
• Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.
• Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.
• Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.
• Maintains and monitors file on licenses/renewals for all licensed personnel.
• Notifies personnel of impending license expiration and follows up on late receipts of renewals.
• Files a variety of documents including memorandums, letters, and personnel transaction forms.
• Performs related duties, as assigned.
  • Must be available to work Variable shifts depending on the needs of the Department.
• Basic Qualifications:
• Experience
  • N/A.
• Education
  • High School Diploma or General Education Development (GED) required.
• License, Certification, Registration
  • N/A
• Additional Requirements:
  • Administrative and organizational skills such as scheduling, payroll, and report preparation required.
  • Typing skills: 25 words per minute.
  • Experience in Customer Service.
  • Experience with Multitasking.
  • Experience with courtesy in dealing with irate customers.
  • Working knowledge of basic computer skills required.
  • Knowledge of medical terminology.
  • Must be able to work in a Labor-Management Partnership environment.
• Preferred Qualifications:
  • Word processing skills: 55 WPM preferred.
• Notes:
  • This is an on call position, days and hours may vary.

Pay Range: $28.61 - $30.65 / hour