Minimum Rate
39799.13
Min Pay Frequency
Yearly
Maximum Rate
66082.34
Max Pay Frequency
Yearly
Minimum Qualifications
High school diploma or GED. Three years of experience processing legal/public records and/or performing courtroom/public hearing procedures are required. Completion of coursework may substitute for the required experience on a year-for-year basis. Must complete the Miami-Dade County Employee Relations Department's Supervisory Certification Program.
Recruitment Notes
This is a supervisory position overseeing a staff of approximately 15 employees. Incumbent will conduct personnel management functions (i.e., interviews, selection, counseling, discipline, performance evaluations, and staff meetings), among other duties within the assigned unit.
PREFERRED QUALIFICATIONS:
- Associate’s degree.
- Three (3) years of experience working in the Clerk of the Court & Comptroller.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Review and update INFORMS online to apply and approve time worked or leave used and keep a record of the daily attendance.
- Delegate duties and tasks to accommodate the workflow in the unit.
- Update daily logs for the work that was processed the previous day.
- Print, distribute and keep a record of the reports printed from On Demand.
- Check files that were created to ensure the correct label, charge, stamp, and location are correct.
- Contact police officers and corresponding law enforcement agencies to amend incomplete information on arrest forms and/or citations.
- Answer telephones and emails responding to inquiries from various departments regarding unit functions.
- Write monthly agenda, meeting minutes, and schedule monthly meetings to discuss updates, issues, and recommendations.
- Clean the Correction queue for E-filings that were rejected post 5 days.
- Develop, implement, and update standards, policies, procedures, and staffing needs for the unit.
- Report system issues and follow up on progress and resolutions.
- Attend system testing sessions, supervisor/staff meetings, and telephone conferences.
- Research Florida Statutes.
- Process case transfer orders to Juvenile Division (send the State Attorney a copy, log the case, place copies in file room and transfer original documents/transfer order to Juvenile Division).
- Provide direction and guidance to employees regarding their assigned job duties.
- Assist ASA/Officers with Document Filings/Questions/Request for A-forms.
- Order office supplies for the unit.
KNOWLEDGE, SKILLS, AND ABILITIES
- Leadership Skills.
- Detail Oriented.
- Good Organizational Skills.
- Good Interpersonal Skills.
- Good Communication Skills.
- Calm Demeanor.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work is primarily performed in an office environment with extended periods of time using a computer. Occasional travel may be required to support job fairs and/or external events. May involve light lifting (up to 10 lbs).
NOTE
This description is a representative summary of major job duties. Additional responsibilities may be assigned, as necessary.
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