The University of New Mexico

Position Summary

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Central Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.

Within Financial Services is The UNM Procurement Card (PCard) Department that is responsible for ensuring all UNM department purchases meet UNM Policy, (allowable, allocable, and reasonable). The PCard Department has an exciting opportunity and is seeking a committed, highly qualified individual to fill the position of Procurement Card Services Coordinator. Job duties include card maintenance, reviewing and approving PCard transactions in Chrome River, and using UNM’s integrated resources management system.

This position will review and process vendor updates, completed W-9s and W-8s to ensure compliance with IRS 1099 and 1042 requirements—a process which requires quality control and resolution of procedural and operational issues.

The position will also perform data analysis, financial queries, prepare various reports, review vendor billing statements, and perform miscellaneous job-related duties as assigned.

What We're Seeking!

We are seeking a self-motivated individual with acute attention to detail, the ability to make independent procedural decisions, and the capacity to work well in a fast-paced, high- level decision making and team environment. The successful candidate must provide exceptional customer service in support of the department and have the ability to be flexible as daily priorities change.

If you’re ready to step into a role where your contributions will support procurement processes and procedures at UNM, we invite you to apply.

UNM is one of the top employers in New Mexico and offers great benefits including medical, dental, and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave.

This position is on-site, M-F

Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferences should be supported in resume.

• Order, configure, and maintain all Procurement Card (PCard) spend controls in accordance with internal policies.
• Monitor and resolve card declines and other banking issues using the university’s banking systems.
• Ensure cardholders are compliant with the UNM Administrative Policies and Procedures (UAP), with an emphasis on UAP 4000.
• Evaluate PCard transactions to determine if pre-approval is required and guide cardholders accordingly.
• Act as the primary point of contact for PCard-related inquiries from departments across campus.
• Review and process vendor profile updates, including reviewing W-9 and W-8 forms for accuracy and completeness.
• Ensure vendor data complies with IRS regulations, specifically related to 1099 and 1042 tax reporting requirements.
• Maintain working knowledge of basic U.S. tax reporting requirements and documentation for domestic and international vendors.
• Research, analyze, and interpret data or policy to support compliance and decision-making.
• Exercise sound judgment in complex situations and handle sensitive or confidential information responsibly.
• Perform other job-related duties as assigned in support of departmental goals.
• Excellent communication skills to include both verbal and in writing.

Pay Hourly: $19.56 to $26.58 DOE Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Applicants must provide a cover letter communicating the interest in the position and how the preferred qualifications are met, provide names, and contact information for at least 3 professional references, on the application form, indicate whether it is okay to contact current and prior supervisors. The resumé should include a complete work history, replete with beginning and ending dates of employment (Month and Year) and hours worked each week.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.