King County

Summary

Position Summary

The purpose of the position is to provide overall fiscal management of the HIV/STI/HCV Program budget. The annual budget is about $28M and comprises over 29 funding sources. The Business Finance Officer (BFO) IV monitors the overall budget which requires detailed monitoring of the complex "Ending the HIV Epidemic" federal grant funding, a $4M contract with Harborview Medical Center with over a dozen separate funding sources, and Sexual Health Clinic projects that are funded by King County and University of Washington. Specific tasks are listed below. The BFO IV is also responsible for overseeing and providing training on fiscal assignments for administrative support staff and provides ongoing training and mentorship to fiscal staff. The position also assures compliance with internal controls and fiscal policies and contributes to the development of department-wide processes and trainings related to grant management and audit readiness.

Background

The HIV/STI/HCV Program offers services and resources to decrease new infections and help those living with Human Immunodeficiency Virus (HIV), Sexually Transmitted Infections (STI), and Hepatitis C Virus (HCV) lead healthier lives.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible.

Work Location

Chinook Building, located at 401 5th Ave, Seattle, WA 98104

Remote and Onsite Work

This team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is the Chinook Building, located at 401 5th Ave, Seattle, WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Job Duties

Development and monitoring of annual HIV/STI/HCV Program Budget

• Develop overall section budget.
• Revenue and expenditure tracking and forecasting.
• Division Finance Reporting.
• Expenditure authorization and oversight of program manager expenditure decisions.
• Oversee fiscal audits.
• Oversee program billings and grant reconciliation.
• Provide coverage for Health Services Administrators (HIV and STD).
• Advocating for and/or applying for new funding.
• Contract monitoring for subrecipients.

Responsible for the work of two employees:

• Sets performance expectations and standards.
• Independently makes decisions in assigning, checking and approving work.
• Schedules and approves time, hires, coaches, trains and recommends pay changes.
• Evaluates performance (sign performance evaluations).
• Imposes or recommends disciplinary actions and provides recommendations on grievances.
• Recommend discipline to supervisor and participate in the performance appraisal process.

Experience, Qualifications, Knowledge, Skills

Our ideal candidate will demonstrate the following (Minimum):

• Four (4) or more years of experience, training or the equivalent combination of experience and education in fiscal management that includes expense monitoring, procurement, local government budgeting and federal grants management.
• Experience analyzing data from a large financial management system such as Oracle E-Business Suite (EBS) and presenting the findings in a way that non-fiscal audiences will understand.
• Knowledge and experience with grants management including compliance, implementing internal control monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards.
• General accounting and/or payables experience that includes processing invoices, cash management and gift incentives.
• A high degree of proficiency with Microsoft Excel (including formulas, pivot tables), MS Office 365 and other web-enabled tools including Microsoft Teams and SharePoint. Candidates must also be comfortable with using Microsoft Outlook and Word.
• The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities.
• The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds including but not limited to Section Management, other Section Finance Leads, the department’s Central Finance Staff and external partners including funders, community members and community organizations.

The most competitive applicants will have the following experiences and qualifications (Desired):

• The ability to listen to and problem solve with colleagues to provide best fit solutions.
• Strong written and verbal communication skills.
• Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work.
• Experience providing consultation and technical assistance to external grantees unfamiliar with federal award requirements.
• History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information.
• Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy.

Supplemental Information

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

We welcome applications from all qualified applicants. We value diversity, diverse perspectives, life experience, and encourage people of all backgrounds to apply.

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume

(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

This position is not represented by a labor union.

Contact

For questions about the position, please reach out to Catherine Fitzpatrick, Senior HR Analyst at catherine.fitzpatrick@kingcounty.gov.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

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