Illinois State Board of Education

Manage Permissions

Career Opportunity

Position:Commercial Voucher Processor (Fiscal Specialist II #1837)

Inventory#:1837

Location:Springfield or Chicago

Union:AFSCME

Department:Fiscal Support Services

Starting Salary:$3,295

Full Salary Range:$39,540 - $63,050

Office Hours:Monday – Friday 8:00 a.m. – 5:00 p.m.

Posted Date:September 8, 2025

Closing Date:Open Until Filled

Reporting to the Director, performs various functions involved with the processing of the Agency's commercial and travel payment vouchers.

Duties and Responsibilities:

• Audits commercial invoices to ensure mathematical accuracy, billings are in accordance with contract terms, and goods were received.
• Ensures compliance with applicable statute, rules and fiscal procedures, and that all necessary administrative approvals are present to prepare a commercial payment voucher.
• Prepares voucher payments in Management Information Database Accounting System (MIDAS) which includes entry of voucher data, detail object approval, verification of vendor or traveler information, reviewing obligations or travel reimbursement requests to ensure funding is available, and any other functions necessary to process payment vouchers
• Consults with applicable staff in communicating with spending request contacts or travel reimbursement request contacts to obtain resolution to deficiencies noted during the audit of invoices or travel.
• Monitors invoice dashboard for submittal of commercial invoices.
• Updates dashboard submission with pertinent data once invoice has been vouchered.
• Audits travel reimbursement requests to ensure accuracy of mileage claimed, lodging expenses, and per diem amounts.
• Ensures travel reimbursement worksheet and notes match staff timekeeping records.
• Ensures mathematical accuracy of funding for travel reimbursement requests.
• Ensures compliance with applicable statute, rules and fiscal procedures, and that all necessary administrative approvals are present to prepare a travel payment voucher.
• Performs general office duties such as filing, copying, sorting mail and answering telephones.
• Performs other duties as assigned.

Required Qualifications:

• High school diploma or equivalent.
• Two years of experience working in an office environment with experience in invoice processing, accounts receivable, and/or accounts payable.
• Knowledge of financial and office procedures.
• Basic knowledge of Microsoft Excel.
• Excellent telephone and communication skills.
• Excellent organizational and time management skills.

Preferred Qualifications:

• Some college or technical training.
• Prior experience with accounting database software.
• Basic knowledge of Microsoft Word, Microsoft Outlook, and Adobe.

ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.

Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.

Manage Permissions

Manage Permissions

Manage Permissions Position:Commercial Voucher Processor (Fiscal Specialist II #1837)Inventory#:1837Location:Springfield or ChicagoUnion:AFSCMEDepartment:Fiscal Support ServicesStarting Salary:$3,295Full Salary Range:$39,540 - $63,050Office Hours:Monday – Friday 8:00 a.m. – 5:00 p.m.Posted Date:September 8, 2025Closing Date:Open Until Filled

Reporting to the Director, performs various functions involved with the processing of the Agency's commercial and travel payment vouchers.

Duties and Responsibilities:

• Audits commercial invoices to ensure mathematical accuracy, billings are in accordance with contract terms, and goods were received.
• Ensures compliance with applicable statute, rules and fiscal procedures, and that all necessary administrative approvals are present to prepare a commercial payment voucher.
• Prepares voucher payments in Management Information Database Accounting System (MIDAS) which includes entry of voucher data, detail object approval, verification of vendor or traveler information, reviewing obligations or travel reimbursement requests to ensure funding is available, and any other functions necessary to process payment vouchers
• Consults with applicable staff in communicating with spending request contacts or travel reimbursement request contacts to obtain resolution to deficiencies noted during the audit of invoices or travel.
• Monitors invoice dashboard for submittal of commercial invoices.
• Updates dashboard submission with pertinent data once invoice has been vouchered.
• Audits travel reimbursement requests to ensure accuracy of mileage claimed, lodging expenses, and per diem amounts.
• Ensures travel reimbursement worksheet and notes match staff timekeeping records.
• Ensures mathematical accuracy of funding for travel reimbursement requests.
• Ensures compliance with applicable statute, rules and fiscal procedures, and that all necessary administrative approvals are present to prepare a travel payment voucher.
• Performs general office duties such as filing, copying, sorting mail and answering telephones.
• Performs other duties as assigned.

Required Qualifications:

• High school diploma or equivalent.
• Two years of experience working in an office environment with experience in invoice processing, accounts receivable, and/or accounts payable.
• Knowledge of financial and office procedures.
• Basic knowledge of Microsoft Excel.
• Excellent telephone and communication skills.
• Excellent organizational and time management skills.

Preferred Qualifications:

• Some college or technical training.
• Prior experience with accounting database software.
• Basic knowledge of Microsoft Word, Microsoft Outlook, and Adobe.

ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.

Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.