SSA Marine

The HR/Payroll Administrative Assistant is responsible for providing administrative support and aids the delivery of payroll and human resource services by providing general clerical support to managers and employees through a variety of tasks related to organization and communication. This includes items such as employment verifications, reporting and auditing, daily mail delivery and filing employee personnel files.

• Provide general administrative and clerical support to the payroll and human resources department.
• Communicate with employees to provide information and assistance concerning employment and personnel records. This may include verification of employment, and any subpoena and legal requests.
• Maintain and update electronic personnel files with paperwork, as requested.
• May assist the team with coordinating the employment compliance posting program across more than 200 domestic U.S. locations.
• Assist Benefits with preparing and distributing required plan communications and reports as requested.
• Will assist the team with recruiting and onboarding items such as processing invoices, background checks, posting jobs, etc.
• Supports employee change management initiatives.
• Ensure compliance is met by assisting in audits in items such as I9 employment verifications, policy documentation, etc.
• Sorts and distributes incoming mail to appropriate internal and external departments, as necessary.
• May assist the Learning Management team on reports and tracking as needed.
• Responsible for special tasks requested by management and/or supervisor.
• Maintaining company locations, contacts, description, required documents to ensure accuracy and visibility.
• Tracking HR projects.
• Will assist the HR team with record retention to include eliminating outdated or unnecessary materials, destroying them or transferring them to an inactive storage area in accordance to the file maintenance guidelines and/or legal requirements for Payroll, Benefits and Human Resources.
• Maintain and assist with the internal documentation on processes and procedures in a global capacity.
• Assist in the preparation of requested reports and other items as requested by the HR Team and/or Management.
• Provide administrative support to personnel at the location level.
• Develop and update procedures and forms as required and under best practices.
• Internal and external meeting preparation and assistance.
• Other duties as assigned.