The University of Chicago

Department

F&A FIN - Procurement Services Solutions

About the Department

Procurement and Payment Services, located within Financial Services, partners with the campus community to ensure that all University procure-to-pay functions adhere to University policies, IRS regulations, and generally accepted standards. Procurement and Payment Services works with our customers to properly manage all aspects of the procure-to-pay cycle in a timely fashion to meet customer (supplier, faculty, and staff) needs and expectations.

Job Summary

Reporting to the Manager, Procurement and Payment Systems, Processes and Reporting , the eProcurement Systems Administrator is responsible for the daily functional operation of the University’s procurement and payments modules within Oracle Cloud. Responsible for developing and maintaining data related to contract suppliers; and analyzing extensive proposals to determine lowest cost, develop methodologies to identify similar suppliers to achieve consolidation of the University’s supplier database, and develop processes to increase process efficiency

Responsibilities

• Manages the University’s eProcurement application (Oracle Fusion) for users, suppliers, catalog management, and purchase order problem support.
• Establishes and determines appropriate access for users depending on individual, role, departmental, or organization needs for use of the system.
• Performs periodic audit of Oracle Procurement role access.
• Answers Level 2 support question pertaining to the University eProcurement application.
• Manages University marketplace messages, communications, website, and support information.
• Communicates program changes and enhancements to different groups within the University community.
• Identifies process improvements and requests enhancements from internal University IT support to improve the performance of application.
• Analyzes spend reports, supplier proposals, structure and agreements to assist procurement personnel to develop matrixes for managing supplier relations and performance.
• Creates custom and standard reports from internal and external sources to evaluate and analyze company spend vs. key performance indicators related to suppliers/suppliers for use by procurement personnel in development of business strategies.
• Provides procurement personnel with appropriate metrics for spend to support purchasing decisions.
• Researches market activity as compared to usage and demand to determine appropriate commodities and materials bundles.
• Ensures accuracy of PO terms and conditions communicated with purchase orders.
• Manages process to ensure POs are communicated to suppliers.
• Ongoing maintenance of procurement module.
• With moderate direction from others, conducts business process analyses, needs assessments, and preliminary cost/benefits analyses. Uses basic understanding of applicable business processes, systems, and industry requirements.
• Administers new IT developments, keeps up with evolving business requirements, and uses knowledge of University systems to recommend appropriate systems alternatives and/or enhancements to current systems.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor’s degree, preferably in accounting or business administration.

Experience:

• Background in a large complex organization dealing with the purchasing and payment process.
• Background in a customer service environment.
• Interface between purchasing, accounts payable, and other financial systems.
• Previous experience in a higher education institution.

Technical Skill or Knowledge:

• Familiarity with data reporting and analysis.
• Familiarity with administrative processes, procedures, and systems within a university setting.
• Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents.
• Proficiency in the use of spreadsheet and database software.
• Openness to change, adapts, and works effectively in a variety of situations, individuals or groups.
• Knowledge and understanding of fundamental purchasing and payment concepts.
• Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
• Proficient working with Microsoft Excel, Word, and databases.

Preferred Competencies

• Communicate effectively and professionally, with an emphasis on email resolutions.
• Excellent verbal and written communication skills.
• Strong analytical skills, problem solving, and organizational skills.
• Participate as a team player and positively influence group activity.
• Project management and proven problem-solving and analytical skills.
• Enforce policies/procedures and continuously focus on process improvements.
• Self-starter with ability to work independently with minimal direction.
• Strong communication and project management skills to present to senior management.
• Strong technical writing skills with demonstration of past experience with development of business requirements documentation.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (3)(required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Information Technology

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$62,050.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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