Requisition Title

• Student Events Scheduler/Coordinator (25000873)

Description

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer and is dedicated to the goal of building a culturally diverse staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities and veterans.

Job Title: Student Events Scheduler/Coordinator

Union Description: AFT/Professional Services Specialist IV

Job Category: Exempt, 35 Workweek

Salary Range: Range 18 - $53,277.47 - $61,266.03 (Steps 1-4)

Position Summary:

As a member of the Student Life team, the Student Events Coordinator is the primary point of contact for student organizations to schedule space and services for events on campus. This individual receives, inputs, and updates all event information through the event management system; communicates all relevant policies and procedures of The College of New Jersey to students, processes all billing and payments, and advises student organizations on setup and resource options to ensure the success of their events. This individual serves as a liaison with other departments on campus including, not limited to, Building Services, Campus Police, Conference & Event Services, and Facilities as it relates to student events. This person hires, trains, evaluates, and provides daily supervision to a small staff of Student Events Assistants who assist in the processing of student requests.

Main Responsibilities:

Program Development and Support:

• Provide comprehensive event planning support services to a student organization system with over 230 student groups. This includes:
• Meet with student organization representatives to provide logistical support and advisement as it relates to safe and efficient use of campus spaces and services for their events.
• Help students develop event planning critical thinking, risk reduction skills and general event planning “know-how.”
• Utilize the Event Management System software to schedule, input, and update event information for spaces inside the BSC and across campus.
• Coordinate services from other providers on campus (ex. Facilities, Building Services, Campus Police, etc.).
• Collaborate with department-supported spaces across campus (Library Auditorium, Student Recreation Center, Kendall Hall, Music Building, etc.) to navigate students through their independently established RSO reservation processes and costs.
• Create, edit, and revise room and event diagrams utilizing Social Tables, a diagram management software system.
• Update resource charges and invoice previews for billing through the Student Finance Board for student organization expenses for campus services.
• Collaborate with stakeholders within Student Life and from around campus (ex. Campus Police, Res Ed & Housing, Student Conduct, Title IX, Dean of Students, Emergency Preparedness, General Counsel, etc.) to review applicable policies and procedures annually.
• Work closely with the Homecoming Committee & Student Government on Spirit Week and Homecoming & Parent/Family Day events.
• Produce reports as requested by the Assistant Director and the Associate Director of Student Life including completed billing and space utilization reports.

Student Event Assistants:

• Supervise student employment team of Student Event Assistants who assist in processing room and service requests for student organization events. In collaboration with the Assistant Director, assist with student employment hiring process and determine training needs, develop materials, and present training sessions that demonstrate an understanding of event planning and student organization needs. Host team meetings, trainings, process reviews, and provide operational and developmental feedback to student events assistants team members.

Assessment and Training:

• Assess event planning knowledge of student organizations and overall scheduling policies and procedures. Make data-driven recommendations for improvements to processes, policies, procedures, and training within the Office of Student Life.

Required Qualifications:

• Bachelor's degree in related field or equivalent combination of education and/or experience.
• Minimum of two-years experience related to event planning or programming.
• Excellent oral and written communication skills. Ability to modify communication based on the intended audience. Highly developed organization and time management skills, as evidenced by successful management of multiple simultaneous projects.
• Technical proficiency with MS Excel, Word, and ability to quickly learn and adapt to new software. Proficiency with EMS event management system or other equivalent software (25Live, Astra Schedule, etc.) preferred.
• Demonstrated success planning events in a collegiate or conference environment. Working knowledge of risk management in event planning.
• Knowledge of customer service philosophies and ability to translate that to create positive experiences for student organizations.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Preferred Qualifications:

• Previous experience working in a student center/union preferred.
• Knowledge of the developmental needs of college students is preferred. The ability to apply this knowledge to both the supervision of student workers with an emphasis on personal/professional development and advising student clients to ensure successful planning and execution of their events.

Employer Qualifications:

• Final offer of employment is contingent upon the successful completion of a background check and reference checks.

About TCNJ

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.

Employee Benefits:

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:

• Comprehensive benefit plans covering medical, dental and prescription plans
• Generous leave entitlements program and Energy Savings Program
• Employee and dependent Tuition Waiver and Reimbursement Program
• Pension, retirement, and deferred compensation plans, group life insurance
• Employee Assistance Program (EAP)
• Employee affinity groups
• New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
• Access to extensive learning opportunities

To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!

Application Instructions:

Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

Primary Location

: Brower Student Center - Student Center

Work Locations

:

Brower Student Center - Student Center

2000 Pennington Rd

Ewing Township 08628

Job

: Staff

Organization

: The College of New Jersey

Job Posting

: Jul 9, 2025, 5:43:08 PM

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