City of Phoenix

ABOUT THIS POSITION

The Administrative Assistant I is assigned to the Food Systems Program within the Office of Environmental Programs (OEP), which provides independent technical expertise and environmental leadership to City management, serves as a technical and/or management resource for operating departments, and leads in the creation and implementation of city-wide environmental policies and programs to reduce environmental risk and liability in City operations. OEP coordinates programs related to environmental quality, climate action, and food systems. The Phoenix Food Systems Program was established in 2021 with the purpose of achieving the City Council-approved goal of a resilient, equitable, and thriving local food system with healthy, affordable, and culturally appropriate food for all in Phoenix.

The Administrative Assistant I will perform a variety of administrative tasks to support the development and implementation of new and existing food systems programs. The position must be able to interact with a wide variety of food systems partners, including Phoenix residents, local farmers, food businesses, and non-profit organizations, as well as representatives of other City departments. Work will be performed under the general supervision of the Food Systems Program Manager.

Responsibilities include assisting in the implementation of food systems programs through a variety of administrative tasks, such as:

• Contract monitoring, budget tracking, and processing invoices.
• Review and communicate food systems program outcomes by monitoring agreements, collecting and analyzing key performance indicators (KPIs), and creating content for reports, presentations, and dashboards.
• Support new and existing food systems programs by participating in strategic planning discussions and assisting with program activities.
• Learn and utilize the SAP accounting and procurement systems for budget tracking, purchasing, and invoice processing duties.
• Support the Food Systems Program's communication efforts by developing content for social media, newsletters, flyers, reports, and the city website.
• Assist with any community engagement, planning, and reporting efforts related to food systems programs, community food events, and the Phoenix Food Action Plan.
• Assist with the development of systems, procedures, and forms for data collection, reporting program outcomes, and assessing progress toward the goals outlined in the Phoenix Food Action Plan.
• Gather and communicate information related to food systems and food access programs to a public audience. Assist with the preparation of federal, philanthropic, and local food systems grant applications.
• Support OEP's administrative assistant II (AAII) position with office-wide administrative duties such as utilizing SAP accounting and procurement systems. Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.

IDEAL CANDIDATE

The ideal candidate:

• Is an excellent communicator, well organized, adaptable, a team player, and can manage competing tasks and priorities.
• Knowledgeable and passionate about food systems.

SALARY

Pay Range: $24.93 to $44.77 per hour.

Hiring Range: $24.93 to $38.68 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs
• Bachelor's degree in public or business administration or a related field
• Other combinations of experience and education that meet the minimum requirements may be substituted
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Spanish fluency is highly desirable.
• Experience with the Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Office Suite, WebEx, Teams, SAP, etc.)
• Experience working within a government or public sector environment
• Experience working with local food systems.
• Experience with grant research, writing, and reporting.

RECRUITMENT DATES

Recruitment closes July 17, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Admin Asst I, JC:06030, ID# 58594, 07/03/25, USM, WES., Benefits:007, Q

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.