City of Phoenix

ABOUT THIS POSITION

The City of Phoenix strives to be an employer of choice, and with more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research and advanced business services.

The City of Phoenix Planning & Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built where, and ensuring safe construction of buildings and infrastructure. A host of advisory and governing bodies of residents as well as elected officials provide oversight as the city grows, and needs arise. The process is governed through development and enforcement of city codes and ordinances. Currently, there is a vacancy for an Administrative Assistant I the PDD Inspections Division.

The Administrative Assistant I for the Inspections Division/Administration Section will provide support to the Deputy Director for the Inspections Division, a team of 150+ Inspectors, and a Management Assistant II. Daily contact with the inspectors, contractors, good decision-making skills, and the ability to self-manage are critical to this position. The hours for this position will be somewhat flexible, with an early morning start time of 7:30 -8:00 a.m. and a 30 minute or one-hour lunch.

Essential Functions:

• Determining work assignments, priorities, and best use of resources for day-to-day operations.
• Assist with hiring processes - backend/ATS, schedule interviews, assist with paperwork, coordinate with HR team.
• SRM/SAP - shoppers for Inspections Section, special orders, manage POs, conduct research, and process goods receipts.
• Provides guidance to staff regarding operational procedures, technical issues, work priorities, and special requests from customers.
• Serving as a backup to other admin staff to ensure smooth operations of the office, including staffing the front desk, when needed.
• Compiling data and prepares weekly report.
• Manages other special projects as assigned.

IDEAL CANDIDATE

• Ability to work in a high-volume environment that requires meeting strict deadlines.
• Ability to communicate information effectively.
• Ability to work with a diverse group of staff at all levels is essential to this position.
• Detail-oriented and good interpersonal skills.
• Proficient in Microsoft Office Suite.
• Knowledge of Technical Review Team (TRT) Documents.

SALARY

Pay Range: $24.93 to $44.77 per hour.

Hiring Range: $24.93 to $38.68 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Five or more years of experience providing quality customer service in person, over the phone, and via email.
• One or more years of paraprofessional experience working for a government agency.
• Two or more years of experience with KIVA and SHAPE PHX.
• Two or more years of experience with SRM/SAP as a shopper.
• Experience in the Application Tracking System (ATS) and the hiring process.
• Supervisory experience.
• Experience working in a field employee environment.
• Experience with the Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Office Suite, WebEx, Teams, SAP, etc.)

RECRUITMENT DATES

Recruitment closes July 21, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Admin Asst I, JC:06030, ID# 58477, 07/14/25, USM, SG, Benefits:007, Q

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.