Intelex - Canada

Position Overview

The Billing Coordinator is responsible for managing all financial aspects related to client billing, including invoice generation, order processing, and ensuring accuracy. They act as a liaison between various teams like collections, revenue operations, sales, and customer success, handling billing inquiries and resolving issues. Key responsibilities include maintaining billing accuracy, processing orders, troubleshooting billing discrepancies, and ensuring revenue recognition criteria are met.

Responsibilities and Deliverables

• Generating, finalizing, and distributing invoices to clients based on their agreements and company procedures.
• Accurate set-up and creation of billing contracts for revenue streams based on review of applicable documents.
• Create invoices for daily billings and monthly renewals.
• Handling and processing orders, ensuring accuracy and compliance with billing process
• Project setup and billing requirements as outlined in the Statement of Work (SOW).
• Manage monthly T&M project billings and reminders to project managers on billing milestones not yet billed.
• Preparing billing reconciliations to support internal departments in resolving customer inquiries.
• Prepare quotes required by customers to initiate PO’s and payments.
• Upload invoices to customer portals, maintain up to date portal information.
• Maintain and verify customer contact information, invoicing instructions and other pertinent billing information are noted on the customer account.
• Coordinate the setup of vendor forms, payment methods, and portals with customers to ensure accurate and timely payments.
• Research and resolve a variety of internal inquiries concerning account status.
• Identifying and implementing improvements to billing processes and procedures.
• Perform other administrative duties as assigned.

Organizational Alignment

• Reports to the Manager, Accounts Receivable & Billings.

Qualifications

Skills & Work Traits Required:

• High attention to detail with a high level of accuracy
• Excellent reading and comprehension skills
• Excellent interpersonal, organizational, analytical, and problem-solving skills.
• Ability to handle problems in a fast-paced environment.
• Ability to think logically, under pressure and seek innovative solutions.
• Knowledge of Generally Accepted Accounting Principles.
• Ability to maintain confidentiality and exercise extreme discretion.

Required:

• Minimum 3-5 years work experience in a billings and accounts receivable role.
• Advanced Proficiency in Microsoft Office (Word, Excel and Outlook).
• Utilizing and maintaining billing systems and software.
• A Degree or Diploma in Accounting, Business Administration. or a related field.

Preferred:

• Experience with Salesforce is considered an asset.
• Experience in a software or subscription business preferred.

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Intelex

Since 1992, Intelex Technologies, ULC. is a global leader in the development and support of software solutions for Environment, Health, Safety and Quality (EHSQ) programs. Our scalable, web-based software provides clients with unprecedented flexibility in managing, tracking and reporting on essential corporate information. Intelex software easily integrates with common ERP systems like SAP and PeopleSoft creating a seamless solution for enterprise-wide information management. Intelex’s friendly, knowledgeable staff ensures our almost 1400 clients and over 3.5 million users from companies across the globe get the most out of our groundbreaking, user-friendly software solutions. Visit www.intelex.com to learn more.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

Bonus or Equity

This position is also eligible for bonus as part of the total compensation package.