Arizona State University

Job Profile:

Administrative Operations Manager 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$110,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Business Operations Manager, Sr. plays a key leadership role in managing and improving the operational effectiveness of the Department of Psychology. This position provides strategic and operational support in the areas of budgeting, financial analysis, procurement and management of staff. The Business Operations Manager, Sr. will work closely with department leadership, faculty, staff and be a liaison with The College of Liberal Arts and Sciences to ensure smooth, compliant and efficient execution of business functions. The ideal candidate will demonstrate strong leadership, problem-solving skill and ability to handle multiple tasks effectively under tight deadlines.

Salary Range: $95,000 - $110,000; DOE

Essential Duties:

Administrative & Staff Supervision

• Foster a community-focused environment for faculty, staff, and students.
• As a member of the leadership team, provides input on strategic direction, plans and initiatives of financial and operational areas, practices and policies to ensure alignment with established goals and objectives.
• Direct and review daily activities and operations, contributing to both long-term and short-term strategic planning.
• Provides analysis of operations to target areas for improvement and work with applicable responsibility area leaders in implementing change.
• Serves in an advisory role to various faculty, program center and staff leadership to provide advice on department and program initiatives.
• Performs special assignments and other duties as requested by the Chair.

Budget and Fiscal Management

• Provides fiscal leadership and management of a multi-million dollar budget that includes large variety of funding sources
• Supervises, monitors and participates in all budgetary planning, projections and forecasting duties related to general operating, local, foundation, and grant accounts.
• Supervises and monitors start-ups including new account set-up for new faculty, assisting in projecting expenses and resolving issues.
• Identifies fiscal opportunities and efficiencies to advance department’s goals.
• Plans and oversees budgeting, accounting, strategic planning, and internal operational procedures.

Personnel and Human Resources

• Leads department’s administration of personnel policies and processes
• Oversees personnel matters including payroll, recruitment, and employee relations.
• Leads the business administration support staff, ensuring effective financial and HR systems.
• Responsible for ensuring that salary planning and merit exercises balance to personnel budgets.

Desired Qualifications:

• Experience in Higher Education.
• Demonstrated knowledge of management principles and practices.
• Demonstrated knowledge of accounting and budgeting practices and principles.
• Demonstrated knowledge of state and federal laws pertaining to budgeting and accounting principles.
• Experience in operational management within an academic or research environment.
• Experience in developing detailed and complex budgets, financial reconciliations and reports for management
• Evidence of strong leadership skills and the ability to manage multiple administrative functions
• Experience in using excellent verbal and written communication, analytical and interpersonal skills
• Experience using ASU administrative systems (i.e. Workday FMS and HCM, Peoplesoft, Analytics)
• Experience managing, supervising and evaluating the work of assigned staff
• Experience in using Microsoft Office applications
• Ability to work effectively in an environment subject to quickly changing priorities and short deadlines.
• Ability to effectively utilize reporting formats and criteria to present succinct and meaningful management information to a variety of audiences with varying levels of interest/understanding.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distance to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions.

Department Statement:

The Department of Psychology, a unit within ASU’s The College of Liberal Arts and Sciences, is developing foundations and deploying solutions for healthy minds, bodies and societies. The department fosters educational excellence through innovative neuroscience and psychology degree programs, award-winning faculty and unparalleled access to undergraduate and graduate research experiences. Graduates emerge well-prepared for professional opportunities in academia, education, industry, healthcare, government and community organizations.

In a supportive and collaborative environment, staff and faculty have the opportunity to grow in expertise and enhance leadership skills. The department, recognizing and embracing various identities, nurtures a sense of belonging where every voice is valued. Engaging with the broader ASU community and participating in unique programs like the REACH Institute, the Child Study Lab, the Clinical Psychology Center and Psych for Life®, provides ample opportunity to make a direct impact in people’s lives.

Aligned with ASU’s Charter and Design aspirations, the Department of Psychology prioritizes the success of its students and alumni and integrates transdisciplinary approaches to improve communities on a local, national and global scale.

To support ASU’s commitment to serving its community, benefits-eligible employees are immediately eligible at hire, and on every January 1 thereafter, for a maximum of eight hours of paid time off to participate in external volunteer activities. Because ASU values the continued growth and development of its employees, we provide employees with up to 24 hours of release time per year towards training opportunities that will enhance skills and abilities and provide professional growth and development.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$8624.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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