City of New York

Job Description

NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT STAFF ANALYST OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT STAFF ANALYST OR IN A COMPARABLE TITLE.

THE AGENCY

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Mayor’s Office of Management and Budget (OMB).

DCP is a great place to work – cultivating intellectual inspiration, professional development, and creativity. Visit our website at www.nyc.gov/planning to access the full listing of job opportunities and to learn more about our great agency.

THE DIVISION

DCP’s Fiscal Division strives to improve the agency’s financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team’s daily operations include, but are not limited to, grant management, accounting for both payable and receivables, budgeting, financial reporting, and procurement. Due to the relative size of DCP and its diverse funding composition, members of DCP’s fiscal team have direct exposure to a wide range of financial functions.

THE ROLE

The Fiscal Division is seeking a self-motivated, energetic individual to assist the Department in maintaining financial transparency and compliance while providing support to the Director of Fiscal and other members of the fiscal team. This position requires a candidate that is detailed-oriented, forward-thinking, and eager to learn. The role offers an incredible opportunity to become an expert in an extensive variety of financial activities required to support the Department’s planning mission.

Reporting directly to the Deputy Director of Fiscal, the selected candidate will be responsible for the following:

• Administering and monitoring expense and revenue budgets for DCP’s various funding streams and State and Federal grant programs.
• Conducting ongoing analysis, tracking, and review of Personal Service (PS) and Other than Personal Service (OTPS) expenses.
• Coordinating with Fiscal’s Procurement staff to ensure sufficient funding is available for agency expenditures, expenses are charged to appropriate budget and object codes, and budget modifications are processed as needed.
• Assisting in the development of fiscal procedures and tools to streamline routine processes and improve expense/revenue tracking.
• Forecasting agency expenses and reconciling spending and revenue collections against the City’s Financial Management System, offering solutions to current or potential budget issues as they arise, and keeping the Director apprised of changing budget conditions and spending.
• Supporting the development and submission of new needs requests and cost savings initiatives to the Office of Management and Budget (OMB).
• Coordinating with DCP Staff, the Office of Management & Budget, the NYC Office of the Comptroller, and State/Federal partners on various budget and fiscal matters.
• Preparing routine and ad-hoc financial reports for DCP leadership and oversight agencies. Reports include, but are not limited to, bi-weekly PS surplus/needs analyses, monthly OTPS reports, quarterly financial reviews, variance reports, spending plans, etc.
• Working closely with the Department’s Human Capital Division to evaluate the financial impact of personnel actions, forecast PS expenses, and submit Personnel Action Requests (PARs) to OMB.
• Providing assistance to other members of the Fiscal team and performing special projects as assigned.

STAFF ANALYST - 12626

Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.