Summary
Reports to the Manager, Accounting and Finance. Is responsible for preparing vendor invoices for payment.
MISSION, VALUES and SERVICE GOALS
- MISSION: We deliver outstanding care, inspire health, and connect with heart.
- VALUES: Trust. Respect. Integrity. Compassion.
- SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.
Processes vendor invoices for payment by:
- Opening mail and stamping with received and pay date stamps.
- Inputting invoices to the computer system.
- Balancing input to the total dollars per the invoice.
- Filing the invoices input by pay date for further processing on the day of check run.
- Matching check copies to related invoices for invoice number, PO number and amount.
Maintains vendor files for paid invoices by:
- Filing invoices by vendor for audit and control purposes.
Maintains vendor accounts in current status by:
- Reviewing vendor statements and reconciling to Hospital records.
- Reviewing weekly accounts payable reports for unpaid, problem items.
- Working with Materials Management and Purchasing staff to resolve discrepancies.
- Working with Hospital departments to resolve vendor payment problems.
- Working with vendors to resolve account problems.
Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
- Completing other job-related duties and projects as assigned.
ORGANIZATIONAL RESPONSIBILITIES
Associate complies with the following organizational requirements:
- Attends and participates in department meetings and is accountable for all information shared.
- Completes mandatory education, annual competencies and department specific education within established timeframes.
- Completes annual employee health requirements within established timeframes.
- Maintains license/certification, registration in good standing throughout fiscal year.
- Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
- Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
- Adheres to regulatory agency requirements, survey process and compliance.
- Complies with established organization and department policies.
- Available to work overtime in addition to working additional or other shifts and schedules when required.
Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
- Leverage innovation everywhere.
- Cultivate human talent.
- Embrace performance improvement.
- Build greatness through accountability.
- Use information to improve and advance.
- Communicate clearly and continuously.
Education and Experience
- The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is preferred. Must be a minimum of 17 years of age. A minimum of six months of on-the-job training and experience is required.
Knowledge & Skills
- Requires the mathematical skills necessary to balance vendor invoices.
- Requires the knowledge of the Hospital's accounting system, including the chart of accounts in order to ensure that payments are properly coded.
- Requires the ability to type vendor checks and other miscellaneous materials.
- Requires the ability to operate a computer keyboard and a 10-key calculator.
Working Conditions
- Works in an office environment.
Physical Demands
- Requires the physical ability and stamina to perform the essential functions of the position.
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