Beacon Health System

Summary

Reports to the Executive Director, Financial Planning. Manages charge services, financial, statistical and reporting areas. This includes the annual financial plan or budget, program / capital pro forma, charge setting, data transfer to outside agencies, creation/validation of software programs and cost analysis. Conducts various financial studies to provide feedback for all levels of BHS management.

Manages the financial, statistical and reporting functions of the annual financial plan or budget, program/capital pro forma and cost analysis assigned areas by:

• Scheduling, assigning and monitoring the work of assigned team members to ensure quality and timeliness of work performed.
• Monitoring all projects and work assignments in progress and providing periodic status reports to the Executive Director, Financial Planning.
• Providing ongoing technical guidance and assistance to subordinate team members.
• Planning and coordinating ongoing training and education and providing a comprehensive orientation for new team members in the department.
• Reviewing subordinate's work for accuracy and completeness.
• Mentoring and developing team members as necessary.
• Coordinating the preparation and assembly financial and statistical reports required by third party or government agencies and various consulting firms.
• Managing the provision and review of financial and statistical data used in cost studies, budgeting and rate setting. Ensuring accuracy and consistency from year to year.
• Determining the financial impact related to the information gathered, developing reports as required, making recommendations for process improvements and identifying cost reduction opportunities.
• Monitoring statistical information by analyzing data on monthly/quarterly basis to determine if any trends are developing and to address changes as quickly as possible; also developing necessary statistical reports as requested using various computer programs.
• Maintaining contact with all levels of BHS management in order to communicate and collect current financial data and statistics and maintaining significant departmental statistics and reports for reference.
• Conducting cost studies on new/existing programs, analysis of major capital expenditures, contribution margin analysis, selective auditing of capital investments.
• Provides results and recommendations to Administration, Executive Directors and Departmental Directors.
• Development and maintenance of Staffing Plans used extensively in budget process.
• Preparation and analysis of labor variance reporting for all entities.
• Coordinate maintenance of BMG provider master list and review of physician compensation reports.

Manages data on a variety of computer systems by:

• Obtaining data and validating accuracy of information from numerous software systems; including but not limited to Boston Workstation, PeopleSoft Nvision for Budget and General Ledger, Crystal for PeopleSoft HR/PR, SQL for Star Patient Accounting, DIVER for data warehouse, Explore & Discern Analytics for Cerner, ProPM and Business Objects.
• Executing development and maintenance of the operating budget database using software data loads and verifying all parameters are set.
• Utilizing in-depth knowledge of the software systems to effectively manage functionality of all software.
• Troubleshooting and resolving functional problems relating to various software packages.
• Seeking possible opportunities to more effectively utilize computer capabilities; also communicating with the Executive Director, Financial Planning regarding these possible opportunities.
• Training staff on report development from all software systems.
• Reviewing software upgrades, developing software test plans; validating results.
• Making recommendations to improve processes throughout the organization through the use of software programming.
• Providing and substantiating data used in the implementation of patient revenue rate adjustments.
• Ensuring accuracy and timeliness of data loads.
• Analyzing options for strategic rate adjustments. Researching requests regarding additions to hospital and BMG charge masters.
• Understanding adds, modifications and deletions related to annual CPT changes.
• Researching Medicare and Medicaid billing regulations related to charge issues.
• Utilization of coding software.
• Understanding differences between hospital and physician billing.
• Coordinating maintenance and enhancements to ratio of cost to charge programs which allows allocation of indirect expenses to appropriate departments for critical cost analysis.
• Designs reports and analyzes information.
• Administering data transfers to external software systems for billing/coding research, reimbursement enhancements and benchmarking activities.
• Attests to the accuracy of the data transmittals.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Developing and maintaining positive working relationships with Beacon Health System departments.
• Preparing and coordinating numerous special projects as directed.
• Completing other job-related assignments and special projects as directed.

Leadership Competencies

• Drives Results - Consistently achieving results, even under tough circumstances.
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Education and Experience

• The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a Bachelor's Degree program in Accounting, Finance or a related area. Successful attainment of a Certified Public Accountant's license is required. Three to five years of progressively more responsible healthcare accounting experience with emphasis on financial analysis, charge services, budgeting and computer programming required. Supervisory experience is desirable.

Knowledge & Skills

• Requires in-depth technical knowledge of financial, charge services and budgeting practices and guidelines.
• Requires a solid understanding of Financial Planning Department policies, procedures and practices.
• Demonstrates the leadership skills necessary to assist in coordinating the functions and personnel in the department.
• Requires the high-level analytical skills necessary to analyze and interpret financial and statistical data and reports and physician contracts related to compensation plans.
• Demonstrates the interpersonal skills necessary to elicit cooperation and support from others and to interact tactfully and effectively with co-workers and other Hospital/BHS/BMG leadership, providers and staff.
• Demonstrates the communication skills (both verbal and written) that are necessary to communicate pertinent information in a clear and understandable manner.
• Requires computer programming skills and knowledge of numerous computer systems, as well as being proficient in the use of financial software.

Working Conditions

• Works in an office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.