Texas A&M University

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

$3,916.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator II - Cashier Reconciliation, is responsible for auditing, credit card management, and daily cashier reconciliations as well as assisting with other financial services offered through the Student Organization Finance Center. The Business Coordinator II provides excellent customer service to over 1,300 recognized student organizations, their leaders, and advisors while monitoring compliance within all processes and procedures as mandated by Federal, State, and University policies and procedures.

Job Responsibilities:

• Payment Processing - Analyzes and audits student organization payment request documents for compliance with applicable laws, regulations, policies, and rules. These documents include Check Requests, On Campus Approvals to Charge, Cash Advances, Payment Card Payments, Transfers, Scholarships, Donations, Awards, and Supplemental Payments to TAMU Employees. Obtains all required approvals; processes payment vouchers and other forms as necessary. Contributes to the input and resolution of Problem Tickets.
• Credit Card Management - Serves as payment and travel card custodian for student organization purchases. Meets all internal and University deadlines for reallocation and reconciliation of credit card expenses. Acts as contact for students and vendors to resolve account discrepancies.
• Check Reconciliation - Assists with coordination of SOFC payment instruments - paper checks and ACH. Handles daily check run, check voids, and reissuance of reprints and replacement checks as needed.
• Accounts Payable - Manages outstanding accounts payable for student organization to both on and off-campus Vendors. Holds student organizations accountable with restrictions and other conduct reporting as necessary.
• Cashier Reconciliation - Facilitates daily cashier reconciliation process. Prepares bank deposits for daily armored courier pick up.

What you need to know

Salary Range: $47,000 -$49,000.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience in general office, accounting, or personnel operations.

Preferred Education and Experience:

• Bachelor’s degree in Business Administration or closely related field.
• Experience with credit card management, cash handling, and/or reconciliation.
• Previous work experience with students in a higher education setting.

Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet and word processing software programs.
• Understanding of financial accounting, inventory control, and sales and depositing.
• Ability to work with students and student organizations.
• Ability to maintain confidentiality.
• Effective verbal and written communication skills.
• Ability to multi-task and work cooperatively with others.

Preferred Knowledge, Skills, and Abilities:

• Experience in any of the specific software programs or databases used (AggieBuy, FAMIS, Canopy).

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.