Jeff Wyler Acura of Fairfield is " Now Hiring" an Office Manager!
Key Responsibilities:
- Oversee day-to-day accounting operations including A/R, A/P, payroll, bank reconciliations, and month-end close.
- Supervise and support office staff including title clerks, accounting clerks, and administrative team members.
- Train, mentor, and evaluate performance of office staff.
- Maintain general ledger and prepare monthly financial statements.
- Ensure compliance with all dealership policies, local/state/federal regulations, and manufacturer guidelines.
- Handle manufacturer financial statements and ensure timely submission.
- Manage month-end and year-end closing processes, including journal entries and schedules
- Maintain schedules for fixed assets, prepaid expenses, and accruals.
- Manage internal audits and assist with external audits.
- Implement process improvements to enhance accuracy and efficiency.
Essential Duties
- Hires, trains, and supervises office personnel.
- Analyzes and organizes office operations and procedures.
- Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
- Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
- Controls petty cash amounts for dealership and sales department.
- Reconciles select accounts monthly.
- Approves adjustments to inventory and receivable accounts.
- Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
- Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
- Assists in completion of annual review/audit.
- Prepares payroll on a timely basis, posts payroll and maintains payroll records.
- Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
- Compiles information and prepares reports as requested by management and/or dealer principal.
- Maintains a professional appearance.
- Attends managers meetings as requested.
- Other tasks as assigned.
Qualifications
- CDK experience is preferred
- Understanding of all functions in the accounting office of an automobile dealership
- Ability to train, coach and lead office staff positions
- Strong knowledge of Microsoft Word and Excel software applications
- Ability to work well under pressure and meet time sensitive deadlines
- Must be able to pass background and Drug Testing
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