Nebo School District

Nebo School District is located in south Utah County, services nearly 45,000 students in grades PreK-12, and employs over 4300 people. Our vision is to:

• engage students as active participants in school and in the community;
• empower students to acquire and develop knowledge, skills, and talents;
• collaborate to promote safety, student involvement and achievement; and
• prepare students to succeed in school and life.

Purpose Statement

The job of Advanced Learning Center - Finance/Registrar is done for the purpose/s of providing an array of fiscal services for student body and school site activities; conveying and updating fiscal information on all incoming and outing funds; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines. This job is for 220 days.

This job reports to Principal-Advanced Learning Center

Classified job 8 hours/day, 5 days/week, 220 days/year, Lane 5

Preferred: Associates degree

Preferred: 3+ years school district finance experience

Preferred, e.g., understand Infinite Campus, student transcripts, concurrent enrollment, TES, Alio (LINQ), all finance activities within the district

• Note: This position is the sole finance and registrar secretary for the building. There is no assistant in these areas.

Experience: Job related experience with increasing levels of responsibility is desired.

Training Clearances Criminal Justice Fingerprint/Background Clearance

Essential Functions

• Addresses a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, other educational institutions, the public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Assesses situations involving other staff, students, parents, the public for the purpose of taking appropriate actions and/or directing to appropriate personnel for resolution.
• Collects funds from students (e.g. ticket sales, project fees, fines, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
• Compiles work-related financial information (e.g. inventory, cash for activities and extracurricular activities, etc.) for the purpose of providing required documentation and/or processing information.
• Informs administrators and counselors of possible student course deficiencies or unusual placements for the purpose of ensuring student success and course requirements in accordance with district policy.
• Interprets incoming student transcripts for the purpose of transferring grades and semester credit hours into the district student information system.
• Maintains a variety of files, documents and student records utilizing the computerized student records system (e.g. grades, transcripts, schedules, student information, etc.) for the purpose of documenting and/or providing reliable information relative to student records.
• Monitors records and reconciles bank statements and account balances (e.g. student activities, fundraisers, teacher accounts, Athletic Department, field house, student clubs, general budget, finance program, payroll, etc.) for the purpose of ensuring correct accounting procedures are being followed and school expenditures are within the established budget.
• Oversees office operations (e.g. purchase orders, LINQ program, TES, lunch deposits, financial requirements including deposits and bank statements, etc.) for the purpose of ensuring appropriate procedure are followed.
• Participates in meetings, in-service training and workshops for the purpose of conveying and/or gathering information required to perform job functions.
• Performs front office duties with a positive demeanor (e.g. answer phone calls, greet the public, students, teachers, etc.) for the purpose of directing calls to the appropriate personnel and answering questions.
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• Performs enrollment activities (e.g. enrolling, withdrawing, data entry on the student information system (SIS), reviewing established guidelines / conformance with district grading / curricula and course credit, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
• Performs medical assistance to students (e.g. emergency situations, administering medication, illness, etc.) for the purpose of addressing medical issues.
• Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, filing, sorting mail, inputting work orders, tracking purchase orders and receipts from staff, answering phone, requesting busses, Sub Finder program, etc.) for the purpose of supporting building activities.
• Prepares written materials and electronic financial information (e.g. certificates, programs, bulletins, reports, memos, letters, student fees, gifts and grants, general funds, district accounts, State Teacher Money for classroom supplies, finance program, bids, weekly letters to staff, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Presents information associated with programs (e.g. EduStaff, LINQ, etc.) for the purpose of training and orienting other personnel and disseminating information to appropriate parties.
• Processes checks for student activity and district expenses (e.g. supplies, equipment, contract services, Utah State Taxes, etc.) for the purpose of paying vendors and personnel.
• Processes requests from students, other districts, colleges and universities, or employment agencies (e.g. transcripts, job verification, outside credits - UBSC, MATC, etc.) for the purpose of providing required information.
• Processes financial information (e.g. purchase orders, check requisitions, payroll, checks for officials and judges, bank statements, pays bills, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Requests quotes and bids from vendors, warehouse, and district office staff for the purpose of providing cost information, purchasing and securing items.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedure prior to processing.
• Responds to inquiries from staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiries.
• Responds to inquiries from a variety of parties (e.g. staff, other educational institutions, the public, parents, students, etc.) for the purpose of providing information and/or direction.
• Schedules a variety of activities (e.g. meetings, workshops, travel arrangements, facilities usage, coverage for absent teachers when subs are not available, etc.) for the purpose of assisting in meeting staff professional development needs and ensuring the efficient utilization of funds, personnel, equipment and facilities.
• Serves as a resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.
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• Supervises student assistants for the purpose of maintaining an efficient and orderly office environment.
• Tracks/Prepares payroll and accounts payable for school programs and vendors for the purpose of ensuring correct fees are collected, and personnel and/or vendors are paid properly.
• Verifies student information (e.g. credits, demographics, etc.) for the purpose of ensuring the accuracy of information.

Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities

• SKILLS are required to perform technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard to advanced bookkeeping (financial transactions and activities); preparing and maintaining accurate records; and using pertinent software applications.
• KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: bookkeeping (financial) principles and practices; standard office machines, methods and practices of office operations; and basic computer applications.
• ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data. Have the Ability for regular and reliable attendance.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 60% sitting, 30% walking, 10% standing. This job is performed in a generally clean and healthy environment.

FLSA Status Approval Date Salary Grade

Non Exempt Lane 5