Addison Group

Job Opportunity: Administrative Coordinator – Operations

Location: Essington, PA

Compensation: $22-$23/hour

Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM (some flexibility required based on operational demands)

A thriving organization in a bustling, high-energy setting is hiring an Administrative Coordinator to bolster our Operations team. This position plays a vital role in supporting multiple departments, including Operations, Maintenance, and Specialty Services, ensuring seamless workflows and effective collaboration with internal and external partners.

Key Responsibilities:

• Assist the Operations Supervisor with tasks such as organizing files (both digital and physical), arranging maintenance schedules, and liaising with vendors, contractors, and other key contacts.
• Help communicate updates and notices to tenants alongside the office support team.
• Oversee the onboarding process for new hires.
• Monitor and update records related to staff and inventory to ensure accuracy and timeliness.
• Bridge communication between Finance and Operations by managing document exchanges.
• Alert emergency services about operational start and end times as needed.
• Handle tracking and distribution of purchase requests within the department.
• Work with vendors to schedule routine and urgent restocking needs.
• Support the planning, tracking, and rollout of various projects and events.
• Take on additional duties as they arise to meet team goals.

What We Need From You:

• An Associate degree or comparable hands-on experience.
• Advanced skills in Microsoft Office (Excel, Word, PowerPoint, Outlook), Microsoft Teams, and Adobe tools.
• Sharp attention to detail and top-notch proofreading abilities.
• Strong multitasking skills paired with a knack for prioritization.
• Professional phone manners and excellent people skills.
• Ability to operate solo or within a group while handling confidential data responsibly.
• Comfort working in a fast-paced environment and delivering on tight timelines.
• Fluency in English (additional languages a bonus).

Why This Role?

This position offers room to grow, with potential for new responsibilities and advancement within the organization. You’ll be part of a supportive team where your contributions drive success.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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