University of Texas at Austin

Job Posting Title:

Accountant I (Billing Team Accounts)

Hiring Department:

Business and Financial Services

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

Provide customer service and account support for UBS customer departments including payment approval, billing, payment, contract encumbrance processing and assisting with vendor inquires. As well as providing training support for new employees.

Responsibilities

• Process voucher payments (VP2), deposits (VC1), journal entries (VT6), encumbrances (VE3), IDT payments (VT5), Travel request (VE5), and reimbursement payments (VP5) in DEFINE. Process specialized transactions such as SS1, complex payments (VP1) and deposit.
• Review documents for accuracy, completeness and approve voucher payments (VP1), deposits (VC1), IDT payments (VT5), in DEFINE with minimal supervision. Apply applicable rules, regulations and policies to ensure financial are consistent with university and department policies.
• Process, research, evaluate issues, provide policy and guidance to customer billing departments. Perform UT Tracker IDT Billing, assist with UEM billing, and Letter billing collection.
• Backup Accountant II with document review, including VP1/VP2/VE3/VT6/VT5/VT7.
• Provide consistent, timely, and reliable communication via e-mail or other medium to billing clients, and vendors.
• Maintain paper and electronic records in accordance with UT Austin record retention policies. Maintain assigned invoices within the BFS Invoice Tracker system. Act as backup for co-workers when needed.
• Assist in providing training to staff and the creation/update of Standard Operating Instructions (SOI's)
• Other duties as assigned. Attend meetings as the Department liaison to provide accounting expertise or to assist and answer any financial related questions. Participate in hiring committees as requested. Act as backup for co-workers.

Relevant education and experience may be substituted as appropriate.

Required Qualifications

• Bachelors Degree or High school graduation or GED.
• Five years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Clerk III, or equivalent area of complexity.
• At least two years of experience with Accounts Payable and or vendor relations.
• Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Outlook.

Preferred Qualifications

• Bachelor's Degree in accounting, business or related field or Masters Degree.
• UT Austin experience desired, with proficiency in DEFINE.
• Familiar with UT Austin vouchering and accounting policies and procedures.
• Experience processing web-based documents.
• Experience with electronic accounting and work management systems.
• Excellent problem solving skills.
• Excellent customer service ability.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.
• Ability to multi-task and to prioritize.
• Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.
• Excellent organization skills.
• Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations.
• Experience with accounts receivable and cash handling.
• Experience providing customer service.
• Professional demeanor.
• Completion of the Campus Planning and Facilities Management Leader Development Program.

Salary Range

$46,000 + depending on qualifications

Working Conditions

• Standard Office
• Keyboard

Work Shift

Standard UT schedule, Monday - Friday 8:00 AM - 5:00 PM.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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