Arup

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is a multi–disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s-built environment.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity

As a People Services Assistant within our centralised People Services Team, you will play a key role in supporting administrative processes as well as onboarding for employees across UKIMEA. This includes managing onboarding processes, checking right-to-work documentation, and ensuring a smooth transition for all new starters.

Based in our Newcastle office, you’ll benefit from a hybrid working model, with a minimum of two days per week in the office (Tuesday and a day of your choice.)

You will be part of the team that are the first point of contact for onboarding-related queries, providing operational and administrative support to employees, Managers, and Leaders. Your focus will be on delivering a seamless and compliant onboarding experience, while supporting broader HR processes.

This role requires strong administrative capabilities, excellent attention to detail, and a proactive approach to process improvement.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We’re looking for individuals who:

• Have experience in People Services administration, including onboarding.
• Are confident managing tasks such as offer letters, references, data input, and background checks.
• Are familiar with HR systems, in particular Oracle.
• Can you maintain accurate records.
• Are you process-driven and eager to contribute to continuous improvement initiatives with a focus on the employee experience.

Key Responsibilities

• Support onboarding for new hires, from offer documentation to system setup, for both experienced hires and the annual early careers cohort.
• Ensure background checks are completed.
• Conduct right to work checks and ensure compliance with legal and internal standards.
• Support internal transfers.
• Liaise with Talent Acquisition and other internal teams to ensure a smooth onboarding journey.
• Maintain accurate records and utilise automation tools to streamline processes.
• HR Administration, reporting and data input.

What We Offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rhian Melaney at rhian.melaney@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.