Department 00410 - Human Resources Job Summary
The Training and Development Team within University Human Resource Management is seeking a temporary, part-time assistant from June through October 2025 to provide support as they implement multiple time-sensitive projects.
The Training and Development Assistant will provide clerical and administrative support to the human resources staff within the Training and Development team. They will support the team by performing a variety of collaborative and administrative tasks, including managing the team email inbox, generating reports, and compiling data from the Learning Management System. Responsibilities also include transcription, data entry, organizing and formatting materials, preparing presentation content for training activities, conducting basic research on training and development topics, and addressing routine inquiries regarding human resources policies and procedures. May identify potential issues for further investigation by an HR Representative.
Responsibilities
HR Assistant, I
Provide clerical and administrative support to the human resources staff within the Training and Development team. Support the Training and Development team by performing a variety of collaborative and administrative tasks, including managing the team email inbox, generating reports, and compiling data from the Learning Management System. Responsibilities also include transcription, data entry, organizing and formatting materials, preparing presentation content for training activities, conducting basic research on training and development topics, and addressing routine inquiries regarding human resources policies and procedures. May identify potential issues for further investigation by an HR Representative. Tasks are performed under close supervision and in accordance with established guidelines.
This is an Entry-Level position in the Support track.
Job Code: S21061
Grade: S12
Minimum Qualifications
HR Assistant, I: Requires little to no related experience.
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Preferences
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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