Dartmouth College

Position Information

Posting date06/12/2025

Closing date

Open Until FilledYes

Position Number0010402

Position TitleOffice Manager & Assistant to the Director

Hiring Range Minimum$26.83

Hiring Range Maximum$30.00

Union TypeNot a Union Position

SEIU LevelNot an SEIU Position

FLSA StatusNon-Exempt

Employment CategoryRegular Full Time

Scheduled Months per Year12

Scheduled Hours per Week40

Schedule

Location of PositionHanover, NH

Remote Work Eligibility?Onsite only

Is this a term position?No

If yes, length of term in months.

Is this a grant funded position?No

Position PurposeThe Office Manager and Assistant to the Director serves as part of a dynamic team whose mission is to educate Dartmouth students to be the leaders and changemakers of tomorrow. The Office Manager provides comprehensive, high-level support for the Center for Social Impact and its Director by managing day to day operations, finances, and donor stewardship through an in-depth knowledge and understanding of the department’s various programs and priorities.

Description

Required Qualifications - Education and Yrs ExpAssociates or equivalent combination of education and experience

• Required Qualifications - Skills, Knowledge and Abilities
• At least three years of increasingly responsible office experience in a related field with a high degree of autonomy.
• Exceptional organizational skills and ability to manage a broad array of tasks with a high degree of autonomy and outstanding attention to detail.
• Strong understanding of financial reporting, processes, and systems orientation.
• Excellent technology skills and fluency in computer applications including Microsoft suite.
• Outstanding written and verbal communication.
• Strong judgment in working with confidential information.
• Demonstrated ability to work in a new environment with some degree of ambiguity.
• Commitment to diversity and to serving the needs of a diverse community.
• Preferred Qualifications
• Bachelor’s Degree in Business Administration, Accounting, Finance.
• Experience working effectively within a complex organization and with diverse stakeholders.
• Proven ability to serve as a resource and to delegate work.
• The capability to work independently and collaboratively as a member of a team. Skill to interact with others with tact and diplomacy.

Department Contact for Recruitment InquiriesKyle Hastbacka

Department Contact Phone Numberkyle.m.hastbacka@dartmouth.edu

Department Contact for Cover Letter and TitleTracy Dustin-Eichler, Director, Center for Social Impact

Department Contact's Phone Number

Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?Yes

Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Quick Linkhttps://searchjobs.dartmouth.edu/postings/79244

Key Accountabilities

DescriptionAdministrative Support and Office Management -

• Provides administrative support to the Director, including calendar management, travel arrangements, reimbursements, and project coordination
• Plans logistics and communications for select meetings and events
• Manages departmental operations, including IT systems, office supplies, and space usage
• Supports HR processes and maintains the Salesforce database

Percentage Of Time40

DescriptionFinancial Management and Reporting -

• Assists with developing and monitoring annual budgets
• Creates financial reports, tracks financial processes and contracts
• Verifies transactions, manages procurement card use, and processes payments and stipends
• Ensures compliance with financial policies and procedures
• Provides financial systems training to staff and students

Percentage Of Time40

DescriptionGift Recording and Stewardship -

• Ensures donor funds are used in accordance with intent and policy
• Prepares donor correspondence and gift acknowledgments
• Processes and tracks incoming gifts and manages mailing lists
• Coordinates annual appeals and endowment stewardship reports

Percentage Of Time20

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned. Occasional travel or weekend/evening work may be required.

Required fields are indicated with an asterisk (*).

• How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • HigherEdMilitary
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)

1. If you would like to add more information to your answer, please specify here:
2. (Open Ended Question)

Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Additional Document #1

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