Brasfield & Gorrie

Responsibilities

Pylon Building Group has an exciting opportunity for an Administrative Assistant/Office Manager. This role

supports the President, Senior Accountant, and Operations Manager while ensuring the overall

functionality of the office. We’re looking for a high-energy, service-minded professional who thrives in a

fast-paced environment and takes pride in keeping operations running smoothly. This is a critical position

with daily impact across multiple teams and functions.

Responsibilities and Essential Duties

Administrative & Office Support

• Provide daily administrative support to executive leadership and project/accounting teams.
• Manage calendars, schedule meetings, and coordinate company events and functions.
• Maintain organized digital and physical filing systems for company records, invoices, and project documentation.
• Enter data, review documentation for accuracy, and support daily office workflows.
• Oversee the accounts payable inbox, assist with invoice tracking, payment follow-up, and vendor setup.

Communication & Customer Service

• Act as point of contact for phone calls, emails, visitors, and external correspondence.
• Manage shared inboxes and direct inquiries appropriately.
• Welcome guests and provide helpful information to visitors, clients, and team members.

Office Management

• Maintain office supplies and manage regular ordering and restocking.
• Ensure a clean, organized, and professional work environment.
• Coordinate facility needs, including service calls and vendor scheduling.

Education, Skills, Knowledge, Qualifications & Experience

• Bachelor’s degree preferred or equivalent administrative experience.
• Minimum of 2 years of administrative, office management, or executive support experience.
• Experience in construction, accounting, or project-based industries is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with Sage Intact /Paperless, Procore, Concur, and DocuSign is a plus.
• Excellent organizational, written, and verbal communication skills.
• Energetic and proactive, with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail, professionalism, and ability to maintain confidentiality.
• Obtain notary certification in applicable county (or willingness to obtain).

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions