Fayetteville State University

Position Information

Position Information

Position Title:Temporary HR Admin Assistant

Working Title:

Position Number:SH8021

Full-time or Part-time:Varies

Time Limited Position:No

Number of Vacancies:1

Department:Human Resources

Posting Number:0402547

SHRA/EHRA:

Job Category:Clerical and Secretarial

Hiring Range:$17.00-$20.00 per hour

Overall Position Competency:TMP

Primary Purpose of the Organization:The FSU Human Resources Office provides comprehensive programs and services to attract, support, and retain high-performing faculty and staff at the University and develop a workforce that efficiently serves the University in support of its mission. The Human Resources department partners with university stakeholders to proactively assist them in achieving their short- and long-term goals and objectives. This is accomplished by implementing best practices to support vice chancellors, deans, directors, department heads, staff, faculty, and supervisors in the areas of:

• Recruitment and Employment
• Classification and Compensation
• Leave Administration
• Human Resources Information Systems
• Employee Relations
• EEO
• Training and Professional Development

Primary Purpose of the Position:The Temporary HR Administrative Assistant will provide essential administrative and clerical support to the Classification and Compensation Consultant. This role requires a detail-oriented and organized individual to assist with job description documentation, communication coordination, data management, and project-based tasks. Confidentiality and exceptional organizational skills are critical for success in this position. The work hours are Monday through Wednesday, 8:00 a.m. to 5:00 p.m. (24 hours per week). This position is not eligible for remote or hybrid work.

Key Responsibilities:

• Assist the Classification & Compensation Consultant in daily administrative tasks.
• Draft and proofread internal communications for supervisor and department distribution.
• Track and follow up on pending actions or status updates.
• Coordinate meeting schedules, manage appointments, and logistical arrangements.
• Update position descriptions within the position management system.
• Manage and update classification and compensation tracking spreadsheets.
• Prepare summary tables or charts as needed for reporting purposes.
• Organize and maintain accurate electronic document filing systems.
• Respond professionally to general inquiries from university personnel concerning the HR classification and compensation unit.
• Input and verify data in human resource information systems (HRIS).
• Test and help document workflows related to new systems or forms.
• Provide administrative assistance in data collection and process mapping.
• Perform additional duties assigned to meet unit objectives.
• Minimum Education and Experience Requirements:
• A high school diploma or equivalent and two years of experience OR an associate’s degree in HR or business administration in a closely related field.
• At least one year of experience providing administrative support, ideally within HR or an educational institution.
• Knowledge skills and abilities:
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Demonstrated organizational abilities and strong attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated experience with data entry, collection, and analysis.
• Working knowledge of Human Resources Information Systems.
• Ability to manage multiple tasks efficiently in a confidential environment

Preferred Qualifications:Previous administrative experience in human resources at a university or comparable organization.

Prior experience with Human Resources systems (Banner/PeopleAdmin).

Special Instructions to Applicants:

Notice to Applicants:Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.”

Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

Closing Date:

Open Until Filled:Yes

Other Information:If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement:This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity,sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Veteran's Statement:Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Quick Linkhttps://jobs.uncfsu.edu/postings/27374