Pay Range:
Pay Range:$26.06 - $36.08
SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.
Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.
This position is responsible for supporting the administrative and coordination functions of each specialty area in the Human Resources division, including Recruitment, Operations, Benefits, Onboarding, and Learning and Development. This assistance includes managing HR processes, project support, and clerical duties. This position is the face of Human Resources, interacting with all customers including the general public, staff, and management.
Shift Details
Key Essential Functions and Accountabilities of the Job
- Facilitates pre-employment and onboarding processes to include:
- Delivers offer letter packages
- Completes background checks, drug testing requirements, and employee health requirements prior to candidate’s scheduled start date.
- Prepares personnel files for new hires and timely filing of all personnel documents. Prepares, processes, and maintains all forms and personnel files for assigned work area in accordance with legal requirements, The Joint Commission, and SEARHC policies and procedures.
- Processes fingerprinting for all new hires.
- Provides general administrative/clerical support to the division including filing, scanning, faxing, copying, greeting visitors in assigned work area, and answering phone calls that are received at our central call center.
- Provides answers to general inquiries from external and internal customers using general knowledge of HR processes and policies for each relevant area in order to answer.
- Collects and distributes all incoming and outgoing mail.
- Provides training to staff managers on our applicant tracking system. Manages user access and set-up.
- Communicates professionally and maintains a high level of confidentiality at all times both internally and externally with our candidates.
- Produces ad hoc recruiting reports.
- Participates in recruiting events.
- Provides support to assigned HR functions with various electronic systems for reporting and policy management. Performs data entry work in collaboration with HRIS Specialist.
Other Functions
- Provides project/program assistance to the HR division.
- Periodically audits files to ensure compliance with record keeping guidelines and archiving records.
- Researches and resolves issues as necessary.
- Performs administrative duties as required to support the Recruitment team.
- Acts as back up for HRIS Specialist duties
- Other duties as assigned
Education, Certifications, and Licenses Required
- Bachelor’s degree in Human Resources or related degree OR three to four years of administrative support experience may substitute – required, OR
- Associate’s degree and one to two years of administrative support experience may substitute for a Bachelor’s degree
- Relevant post-secondary education may be considered in place of experience
Experience Required
- One to three years of experience in scheduling and supporting Human Resources or Recruitment activity in a geographically dispersed environment – preferred
- Experience building relationships with external and internal clients
Knowledge of
- Basic office equipment
- Customer Service principles and processes
Skills in
- Organizing work and maintaining an attention to detail
- Demonstrating analysis and problem-solving
- Operating computers
- Interpersonal skills
- Oral and written communication
Ability to
- Prioritize work assignments and accomplish the quality and quantity of work expected within set time limits
- Maintain confidentiality
- Communicate in a clear, concise, and effective manner both in written and oral form
Required Certifications:
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
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