STARS Requisition number
95257BR
Posting Position Title
Faculty Appointments and Promotions Specialist
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Duration Type
Regular
Work Week
Standard (M-F equal number of hours per day)
University Job Title
Senior Administrative Assistant
Worksite Address
1 Hillhouse Avenue
New Haven, CT 06511
Work Location
Central Campus
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Searchable Job Family
Administration, Secretarial
Total # of hours to be worked:
37.5
Position Focus:
Reporting to the Assistant Director of Administration and Operations for the Faculty of Arts and Sciences, the Faculty Appointments and Promotions Specialist serves as a resource to Faculty of Arts and Sciences departments and programs.
The role assists units that search to promote less frequently, need administrative coverage, are departments with limited administrative staff, or are those engaged in cross departmental searches and appointments with the processes for faculty searches, reviews, promotions, and tenure.
The position functions as a part of the FAS Dean's Office to address questions and partners to develop and provide trainings for department and program staff. Uses templates to prepare and disseminate required documents for ladder faculty searches, reviews, promotions, and tenure. Updates academic appointments and reappointments in Workday accordingly.
This role will create, update, and move forward ladder faculty search, review, promotion, and tenure cases in Interfolio. This position communicates clearly and explains to others relevant rules and procedures governing letters, forms, questionnaires, referee/comparators, advertisements and other requirements under the Faculty of Arts and Sciences Tenure Appointment Policies. Works with department leadership and staff to ensure processes move smoothly and accordance with the relevant deadlines and requirements for documentation.
This role may provide administrative coverage to other staff in the FAS Dean's Office and perform other duties as assigned.
Preferred Education, Experience and Skills:
Proven experience with Yale systems, such as Workday and Interfolio. Knowledge of the faculty life cycle. Proven experience working in a higher education setting.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Compensation Grade
Labor Grade D
Bargaining Unit
L34 - Local 34 (Yale Union Group)
Supervisory Organization
FAS - Staff Operations
Time Type
Full time
Required Skill/Ability 1:
Ability to understand and implement the faculty search, appointment and promotion policies and practices for all ladder and instructional ranks.
Required Skill/Ability 2:
Flexibility, good judgment, and ability to maintain confidential information. Ability to handle challenging and complex situations and create thoughtful informed and institutionally aligned response.
Required Skill/Ability 3:
Strong written and oral communication skills and proven ability to articulate ideas in verbal and written communications. Excellent interpersonal skills and demonstrated ability to work with faculty, staff, and administrators.
Required Skill/Ability 4:
Self-starter with a strong work ethic and ability to adhere to deadlines. Ability to work both collaboratively and independently in an organized and productive manner.
Required Skill/Ability 5:
Proficiency with Microsoft Office, as well as the ability and willingness to learn new technology systems.
Note
Yale University is a tobacco-free campus
Wage Ranges
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Work Model
Hybrid
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