The State of Colorado

Department Information

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion

We offer a generous benefits package including:

• 11 paid holidays per year plus vacation and sick leave
• Medical, dental, and vision plans
• State paid life insurance policy
• Choice of 2 retirement plans (defined benefit or defined contribution)
• Optional 401(k) and 457 plans
• State paid short-term disability coverage
• Additional optional life and disability plans
• Credit Union membership
• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

This position will have the opportunity for a hybrid schedule (combination of in-office and remote workplace). **Please note - equipment provisioning and certain onboarding tasks will take place in person, in our Denver office, on the first day of employment.**

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

The Budget unit exists to provide budgetary and financial support to CDEC; to coordinate and prepare budget reports, documents, schedule and advocate for the annual CDEC Budget Request to the Governor’s Office and the Office of State Planning and Budgeting (OSPB) and the Joint Budget Committee (JBC) for Long Bill appropriation and spending authority; to prepare fiscal notes for Legislative Council on impending legislation, and to determine reporting requirements in new bills passed by the Legislature. The budget and expenditure information compiled and analyzed is critical to CDEC leadership to make sound decisions.

Description of Job

Class Code & Class Description:

H8E3XX Budget / Policy Analyst III

This position exists to provide professional budget, personnel, and other liaison functions to staff within the Colorado Department of Early Childhood (CDEC). This position initiates, processes, and facilitates various budget procedures including, but not limited to, formulating annual budget for programs/Divisions, projecting/forecasting and monitoring staffing costs, Universal Preschool Program rate setting forecasting, and accurately tracking funding allocations and expenditures, and budget to actual reporting for the Division’s program leadership. This position supports a Division or Division(s) within the Department and other duties as assigned. In collaboration with the CDEC Divisions, Finance, Procurement and Contracts, and the DEDO/CFO, works to ensure that CDEC does not incur disallowed/questioned costs. This position reports to the department’s Budget Director.

What you’ll be doing:

• Initiate and track multi-year budget projections from funds received through appropriation and/or grant awards.
• Analyze data and generate reports for various specific budget processes, standardized forms and data systems.
• Reconciles budget and expenditure issues regarding fund allocation, revenue, and staffing.
• Formulate and establish initial appropriations and monitor expenditures against initial appropriations.
• Assist with forecasting of the Universal Preschool Program rate forecasts.
• Maintain an audit trail of work performed in order to provide justifications for decision making and assumptions.
• Provide customized reports for expenses to specific fund sources and analyze data to provide recommendations to leadership for budget implementation.
• Ensure assigned budgets are accurately set up in CORE.
• Run and analyze monthly finance reports for Division(s).
• Identify discrepancies in allowable expenditures that may occur within appropriations, investigates the initial cause for error, determines the appropriate avenue for resolution, and formulates a proposed solution for resolution of the erroneous expenditure.
• Monitor actual expenditures to planned/required expenditures required by the funding stream which may include grants, federal funds, state appropriations and cash funds as assigned, which often results in changes in strategies to maximize and sustain the amount of funding for the Department.
• Work with the program and the Finance Office and Procurement & Contracts Services to recommend new elements of data that may be required to monitor expenditures associated with particular cost objectives.
• Assist in the legislative fiscal note process.
• Monitor progress of known bills and introduction of new bills in the Legislature.
• Prepare Fiscal Notes for proposed legislation, by researching and understanding the intent and effect of the legislation; identifying, validating, and documenting key program assumptions; estimating costs; estimating revenues; preparing all necessary documentation in accordance with the Legislative Council requirements and guidelines.
• Develop the annual assigned division(s) budget request, including but not limited to, writing Decision Items, Capital IT Construction requests, Supplemental Requests, revenue projections and budget schedules analysis, review and completion prior to final submission.
• Drafts budget requests and completes various schedules in the annual budget submission process.
• Ensure requests align with the EDO mission and priorities.
• Submit timely and accurate annual budget.
• Perform other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Experience Only:

Seven (7) years of professional budget experience or experience in an occupation related to the work assigned to this position.

Education and Experience:

Bachelor’s degree from an accredited institution in Political Science, Public Policy, Government, or in another field of study directly related to the assignment AND three (3) years of professional budget experience or experience in an occupation related to the work assigned to this position.

Substitutions:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years

Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience.

Any combination of professional budget analysis, management analysis, statistical analysis, economic research and analysis, public or private budgeting/finance. Public administration, and/or governmental policy development and implementation experience, which provided the same kind, amount, and level of knowledge acquired in the required education, may substitute on a year-for-year basis for the bachelor's degree.

Preferred qualifications:

• Communication, collaboration, and process management skills in work with internal and external partners that have competing priorities to ensure consensus and deliverables are of high quality and completed in accordance with guidance and deadlines.
• Ability to work in a dynamic, fast-paced, and complex environment to establish priorities: coordinated and track deliverables; also plan, direct, and monitor work of others.
• Ownership of all responsibilities and assignments with a commitment to accuracy and completeness, delivers high quality work products within prescribed time, and operates in compliance with organizational regulations and rules.
• Ability to synthesize, interpret, and report on complex or technical information, in an appropriate format and at an accessible level for the identified audience.
• Experience with the state budget process, including preparing budget requests, submitting response to requests for information from the legislature, and experience in analyzing the fiscal impact of legislation.
• Experience with the State’s accounting system (Colorado Operations Resource Engine or “CORE”), the State’s electronic budgeting system (Performance Budgeting or “PB”), or other similar databases or IT systems used for research and analysis.
• Current of former State experience relevant to this position.

Highly Desired:

• Firm understanding on timelines for various stages of the budget submission
• Previous experience drafting/submitting budget requests and related budget schedules
• Proficiency in CORE/Info Advantage, state accounting system and reports
• Experience in development and analysis of fiscal notes

DEFINITION OF PROFESSIONAL EXPERIENCE:

Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

CONDITIONS OF EMPLOYMENT

• Applicants must pass a thorough background check prior to employment.
• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Complete Applications must include the following documents:

1. A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations: The Colorado Department of Early Childhood is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Human Resources Specialist: ely.behrhorst@state.co.us

The Department does not offer sponsored visas for employment purposes.

Technical Assistance

If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).

HOW TO APPLY: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

IF NOT APPLYING ON-LINE, SUBMIT APPLICATION TO:

Online applications are strongly preferred. If you are unable to submit an online application, please reach out to the contact listed. Please note, all applications must be received by the closing date listed on the job posting.

DEPARTMENT CONTACT INFORMATION:

ely.behrhorst@state.co.us

METHODS OF APPOINTMENT: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

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