Opaa! Food Management

POSITION TITLE: Staff Accountant II

REPORTS TO: Accounting Manager

POSITION SUMMARY:

The Staff Accountant II is responsible for various accounting functions surrounding the month-end closing process, while also assisting with accounts payable and accounts receivable responsibilities. The ideal candidate will have a strong understanding of accounting principles.

FUNCTIONS OF THE JOB

Essential Functions

• Demonstrate and promote Opaa!’s Core Values of “Act in the Best Interest of the students, schools and communities we serve; Be honest in everything we do; Have a passion to serve others; Commit to continuous improvement”.
• Prepare month-end journal entries as assigned.
• Perform account reconciliations, which will require in-depth research and analysis.
• Export billing data from Boss software and produce accurate, detailed, monthly invoices to our clients.
• Create weekly customer billings for catering and other special events.
• Create and maintain all cash receipts in Great Plains, including miscellaneous deposits and cash application of receivables.
• Facilitate payment of invoices due from clients by sending reminders and contacting clients when payment has not been received by date due.
• Continuously review the AR aging report to identify overdue accounts and take necessary steps to resolve, maintaining detailed documentation of all interactions and actions taken.
• Resolve discrepancies and client billing issues; perform write-offs when approved.
• Set up new vendors and maintain existing vendor information in Great Plains.
• Assist with the preparation of month-end billing accruals.
• Gain an understanding of all accounting systems and how they impact financial data, including Great Plains, Prophix, Emburse expenses reporting, Boss and ADP.
• Engage with customers in a professional, courteous and respectful manner to build and maintain positive relationships.
• Maintain focus on continuous improvement and solutions by recommending process improvements to senior management.
• Additional duties as assigned.

POSITION QUALIFICATION REQUIREMENTS

Education: Bachelor’s degree

Experience:

• Minimum of one to three years of experience in a similar position.
• Strong attention to detail to ensure accuracy and recognize errors.
• Understanding of the general ledger and chart of accounts.
• Critical thinking, analytical and problem-solving skills.
• Knowledge and experience with creating and manipulating spreadsheets.
• Effective follow-up and multi-tasking skills.
• Demonstrated teamwork skills.
• Strong ability to integrate and communicate effectively, orally and in writing, with all levels of the organization. Able to write business correspondence and memos.
• Experience with MS Office.
• Basic understanding of accounting software and report builders; knowledge of Great Plains and Prophix is a plus.
• Must be able to appropriately handle confidential information.

Why You Want to Work Here

• Great location – Close to highway 40/64; beautiful area with many shops and restaurants nearby.
• Hard-working team – We care about our company and like to do things right.
• Fun culture – Office celebrations, frequent catered lunches, and a positive team atmosphere.
• Flexibility – Flexible on hours and when life comes up.
• Caring and compassionate leadership – Demonstrates a commitment to valuing and respecting associates through open communication and a focus on well-being.

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

1. While performing the duties of this job, the employee is frequently required to stand, walk, talk, hear, kneel, and sit. Occasionally required to stoop, push, pull, feel, grasp, and reach with hands and arms.
2. The employee must exert over 25 pounds of force occasionally and/or be able to frequently lift, carry, push, pull, or otherwise move objects up to 35 pounds.
3. Specific vision abilities required by this job include concentrated attention, close vision, far vision, and ability to bring objects into sharp focus.

Working Conditions: Working conditions commonly associated with the performance of the functions of this job.

1. Inside office working conditions.
2. Minimal travel required.
   1. Annual Leadership Conference – Possible four days away from home
   2. Business Reviews – Attendance to one Business Review per school year, with a possible overnight stay depending on location.

Machines, Tools, Equipment and Work Aids that may be representative but not all inclusive of those commonly associated with this position:

• Computer, Microsoft Office Suite, Calculator, Telephone, Fax, Scanners, Printers, Postage Machine

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

All activities, Demands, Conditions and Requirements are linked to Essential Job Functions unless marked with an asterisk, which denotes linkage only to marginal function(s).